Snowplowing and Sanding for Westbrook Armory

The State of Maine Department of Defense, Veterans and Emergency Management Military Bureau is requesting quotations for snowplowing and sanding services at the Westbrook Armory (120 Stroudwater Avenue, Westbrook, Maine) under RFQ 260622-0314, with quotations due July 22, 2026, and a mandatory pre-bid walk-through on July 15, 2026.

The scope covers clearing and sanding the main entrance and parking area (23,436 square feet) when precipitation accumulates at two inches or more, with completion required by 6:00 a.m. The contractor must provide a minimum of two yard front-end loaders, one 10-yard dump truck, one ton or larger plow truck capable of clearing a 7–8 foot swath, and one truck-mounted sander. Monthly invoices are submitted during the six-month service period (November through April) in equal monthly payments.

The contract term runs November 1, 2026 through October 31, 2027, with four optional one-year renewal periods through April 30, 2031. Pricing is calculated as a five-year total amount and determines the award. The incumbent contractor, McGovern Property Management LLC, held the previous contract at $9,760.00.

Contractors must provide a Certificate of Insurance with general liability of $1,000,000 minimum, workers' compensation at state minimum limits, and business auto coverage of $500,000 minimum. All personnel must pass federal background checks conducted by the Department before facility access. Within two weeks of award, contractors must submit a detailed disaster recovery plan and a complete personnel list for vetting.

The State evaluates submissions on best value basis, considering conformity with specifications, performance history, and lowest price among qualified bidders, and reserves the right to award to the lowest responsive and responsible quoter. Questions are due by noon on July 17, 2026. Pre-bid coordination must occur by noon on July 14 by contacting Ken Merrifield at 207-430-6335. Monthly evaluations assess compliance with performance standards; four or more "Needs Improvement" ratings within two weeks trigger contract termination with thirty days' notice.