Snowmobile Lease

South Dakota Game, Fish and Parks (GFP) is soliciting bids through an Invitation for Bid (IFB) for the lease of eight (8) 2027 model year snowmobiles to support the Black Hills snowmobile trails program. The procurement encompasses four Ranger Snowmobiles with projected usage of 13,000–14,000 miles over the two-year lease term, three Groomer Snowmobiles with projected usage of 3,000–4,000 miles, and one Administrative Snowmobile with projected usage of 6,000–7,000 miles. Each snowmobile type includes detailed technical specifications addressing engine requirements, cooling systems, track dimensions, suspension components, and mobile radio and equipment mounting capabilities. The lease agreement will commence on November 1, 2026, and conclude on June 30, 2028, with GFP making two equal lease payments—the first upon receipt of the snowmobiles and the second on November 1, 2027. GFP has requested a buy-out option at the end of the second year. The bid submission deadline is March 18, 2026, with the posted date of February 24, 2026, providing vendors approximately three weeks to prepare and submit proposals.

The State of South Dakota's procurement process, as outlined in the Vendor's Manual, emphasizes open competition and non-discrimination, with preferences given to resident businesses and goods manufactured in South Dakota when price, quality, and service are substantially equal. No incumbent vendors or current contractors are identified in the available documentation. Vendors must register with the State's electronic procurement system and comply with South Dakota Secretary of State corporate registration requirements. Contract awards must occur within 45 days of bid opening, and all bids must be submitted on a firm fixed-price basis with F.O.B. destination terms unless otherwise specified. The specific budget allocation or award value for this snowmobile lease procurement is not disclosed in the available specifications or supporting documents. Payment terms require GFP to remit payment within 45 days of receipt and invoice, with 1.5 percent monthly interest accruing on overdue payments after the 30th day.