Snow Shoveling

The Town of Vail Public Works Department is seeking proposals for snow removal services during the 2026–2027 winter season, with proposals due August 27, 2026 at 2:00 PM MDT. The scope covers three service areas: snow removal at the Vail Golf/Nordic Center parking lot and Donovan Pavilion parking lot using mechanized equipment, and hand shoveling at multiple Town locations including Lionshead, the Library, the Village Structure, the Municipal Building Complex, Checkpoint Charlie, and Mayor's Park.

Service standards are specified by snow-event thresholds and clearance deadlines. The Golf/Nordic Center lot requires a front-end loader with clearance by 8:00 AM for snow events of 2 inches or greater; the Donovan Pavilion lot requires clearance by 6:30 AM for similar events; hand shoveling requires clearance by 8:00 AM for events of 1 inch or greater. Pricing is structured as monthly rates for each service category, with hand shoveling priced at a monthly rate for 12 shovels plus per-occurrence charges for additional shovels or callbacks.

The contract term runs October 1, 2026 through April 30, 2027. Contractors must hold pricing firm for the entire term and maintain detailed weekly activity records submitted to the Town's Street Superintendent. The awardee assumes independent contractor status and must maintain commercial general liability insurance with combined single limits of $1 million per occurrence and $2 million aggregate, and professional liability insurance with $1 million per claim and $2 million aggregate.

Proposals must include cover letters, statements of qualifications, staffing and equipment information, fee structures, and contact details. The Town reserves the right to award all or portions of the RFP to establish a qualified vendors list and to reject any proposals without disclosing reasons. Contact Rick Gregory at 970-477-3425 or rgregory@vail.gov.