biddoc.pdf

REQUEST FOR PROPOSALS

SNOW REMOVAL WINTER 2026-2027

August 3, 2026

INTRODUCTION

The Town of Vail Public Works Department is seeking proposals from contractors for snow removal during the 2026- 2027 winter season. Proposals are for snow removal at the Vail Golf/Nordic Center parking lot, Donovan Pavillion parking lot and hand shoveling various areas around the Town of Vail. Proposals will be reviewed and used to establish a qualified vendors list.

Proposals will be received at:

Town of Vail Department of Public Works Rick Gregory 970/477-3425 rgregory@vail.gov

Proposal due date is August 27, 2026 at 2:00PM MDT at the above address.

The successful firm shall hold pricing for the term of the contract.

The Town of Vail reserves the right to waive any irregularities and to reject any and all proposals on any basis without disclosing the reason. The Town reserves the right to award all or portions of this RFP to contractors.

CONTRACT TERM

This contract term is from October 1, 2026 through April 30, 2027.

SCOPE OF WORK

A. Vail Golf/Nordic Center parking lot Contractor will be responsible for the removal of snow and ice from the areas identified in this RFP and ensure these areas will be free of snow and ice during a 2” or greater snow event by 8:00 am. The parking lot will require a front-end loader every time unless notified for some unforeseen incident. Contractor will be obligated to monitor these areas on a continuing basis for unsafe and potentially hazardous conditions.

$ Monthly rate

B. Donovan Pavillion parking lot Contractor will be responsible for the removal of snow and ice from the areas identified in this RFP and ensure these areas will be free of snow and ice during a 2” or greater snow event by 6:30 am. Contractor will be obligated to monitor these areas on a continuing basis for unsafe and potentially hazardous conditions.

$ Monthly rate

C. Hand Shoveling Contractor will be responsible for the removal of snow and ice from the areas identified in this RFP and ensure these areas will be free of snow and ice during a 1” or greater snow event by 8:00 am. Contractor will be obligated to monitor these areas on a continuing basis for unsafe and potentially hazardous conditions. All snow and ice shall be completely removed edge to edge of each step, sidewalk, pedestrian area, etc. Shoveling narrow paths or leaving any remaining layer of snow or ice is unacceptable. Contractor shall keep a derailed record of all maintenance activities and submit copies to the Town of Vail Street Superintendent weekly.

Contractor should assume 12 shovels per month.

$ Monthly rate (12 shovels)

$ Additional Shovel/“call back” per each occurrence mailto:rgregory@vail.gov

PROPOSAL AND CONTENT FORMAT

Proposals must include the following components.

1. Cover letter

2. Statement of qualifications

3. Staffing and equipment

4. Fee structure

5. Contact information

ATTACHMENTS

A. Vail Golf/Nordic Center Parking Lot Map B. Donovan Pavilion Parking Lot Map C. Hand Shovel Location Description D. Contract

A. Vail Golf/Nordic Center

Vail GIS, Eagle County GIS

Town Boundary

7/31/2026, 1:12:37 PM

0 0.03 0.050.01 mi

0 0.04 0.090.02 km

1:2,257

Vail Golf/Nordic Center County of Eagle, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA | See web site for license constraints. | Vail GIS, Eagle County GIS | Vail | Vail

Chad Salli Polygon

B. Donovan Pavilion

Vail GIS, Eagle County GIS

Town Boundary

7/31/2026, 1:14:53 PM

0 0.03 0.050.01 mi

0 0.04 0.090.02 km

1:2,257

Vail Golf/Nordic Center County of Eagle, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, EPA, USDA | See web site for license constraints. | Vail GIS, Eagle County GIS | Vail | Vail

Polygon

C. HAND SHOVEL LOCATIONS

Lionshead:

1. West End Pedestrian Overpass (hand shoveled - rest is maintained by holder).

North Side Stairs and Sidewalk (Bus stop Sandstone School) 7:30 Am

3. Center stairs and mall area by Base Mtn. Sports - E. Lionshead Circle

4. Stairs by Vail Mountaineering (Clogs Cabin)

5. East LH Bus stop and roof

Benches/Newspaper boxes/Trash cans

Lionshead Structure:

1. Stairways at LH Parking Structure - South East Stairs

Central stair towers - east & west

Fire Stairs - northeast & northwest

Information Center steps and walks

Benches/Newspaper boxes/Trash cans Library:

Main entrance

Rear entrance & steps

Steps & walks - side

Benches/Newspaper boxes/Trash cans/Roof

Red Sandstone Parking Structure

Sidewalks and stairs.

Village Structure:

Top level steps (east end deck) North entrance into structure across from bus terminal Checkpoint Charlie:

Sidewalk-Checkpoint Charlie to Bishop Park Municipal Building Complex:

Municipal Building west walk and steps Before 7:00 Am Community Development east, south west entrance walks and cat walk for recycle center

Police Department Stairs and exit

Vail Interfaith sidewalk- The sidewalk in front of the chapel over to the south side of the chapel bridge

Mayor's Park:

Internal walks and benches

Main Vail Roundabout Underpass walk/island/crosswalk

West vail roundabouts north and south sides West vail roundabout south side/west side underpass/north side in front of shell and

Phillips 66. Sidewalk from shell west in front of Fire station 3 entrance into sidewalk in front station three is two narrow for the blades on the equipment.

8/3/2026

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AGREEMENT FOR PROFESSIONAL SERVICES

THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement") is made and entered into this day of (the "Effective Date"), by and between the Town of Vail, a Colorado home rule municipal corporation with an address of 75 South Frontage Road, Vail, CO 81657 (the "Town"), and , an independent contractor with an address of ("Contractor") (each a "Party" and collectively the "Parties").

WHEREAS, the Town requires professional services; and

WHEREAS, Contractor has held itself out to the Town as having the requisite expertise and experience to perform the required professional services.

NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

I. SCOPE OF SERVICES

A. Contractor shall furnish all labor and materials required for the complete and prompt execution and performance of all duties, obligations, and responsibilities which are described or reasonably implied from the Scope of Services set forth in Exhibit A, attached hereto and incorporated herein by this reference.

B. A change in the Scope of Services shall not be effective unless authorized as an amendment to this Agreement. If Contractor proceeds without such written authorization, Contractor shall be deemed to have waived any claim for additional compensation, including a claim based on the theory of unjust enrichment, quantum merit or implied contract. Except as expressly provided herein, no agent, employee, or representative of the Town is authorized to modify any term of this Agreement, either directly or implied by a course of action.

II. TERM AND TERMINATION

A. This Agreement shall commence on the Effective Date and shall continue until Contractor completes the Scope of Services to the satisfaction of the Town, or until terminated as provided herein.

B. Either Party may terminate this Agreement upon 30 days advance written notice. The Town shall pay Contractor for all work previously authorized and completed prior to the date of termination. If, however, Contractor has substantially or materially breached this Agreement, the Town shall have any remedy or right of set-off available at law and equity.

III. COMPENSATION

In consideration for the completion of the Scope of Services by Contractor, the Town shall pay Contractor . ( see Exhibit ‘A’ for rate sheet) This amount

Chad Salli Text Box D.

Chad Salli Text Box

Chad Salli Text Box

Text Box

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shall include all fees, costs and expenses incurred by Contractor, and no additional amounts shall be paid by the Town for such fees, costs and expenses. Contractor shall not be paid until the Scope of Services is completed to the satisfaction of the Town.

IV. PROFESSIONAL RESPONSIBILITY

A. Contractor hereby warrants that it is qualified to assume the responsibilities and render the services described herein and has all requisite corporate authority and professional licenses in good standing, required by law. The work performed by Contractor shall be in accordance with generally accepted professional practices and the level of competency presently maintained by other practicing professional firms in the same or similar type of work in the applicable community. The work and services to be performed by Contractor hereunder shall be done in compliance with applicable laws, ordinances, rules and regulations.

B. The Town's review, approval or acceptance of, or payment for any services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

C. Because the Town has hired Contractor for its professional expertise, Contractor agrees not to employ subcontractors to perform any work under the Scope of Services.

D. Contractor shall at all times comply with all applicable law, including all federal, state and local statutes, regulations, ordinances, decrees and rules relating to the emission, discharge, release or threatened release of a hazardous material into the air, surface water, groundwater or land, the manufacturing, processing, use, generation, treatment, storage, disposal, transportation, handling, removal, remediation or investigation of a hazardous material, and the protection of human health and safety, including without limitation the following, as amended: the Comprehensive Environmental Response, Compensation and Liability Act; the Hazardous Materials Transportation Act;

the Resource Conservation and Recovery Act; the Toxic Substances Control Act; the Clean Water Act; the Clean Air Act; the Occupational Safety and Health Act; the Solid Waste Disposal Act; the Davis Bacon Act; the Copeland Act; the Contract Work Hours and Safety Standards Act; the Byrd Anti-Lobbying Amendment; the Housing and Community Development Act; and the Energy Policy and Conservation Act.

V. OWNERSHIP

Any materials, items, and work specified in the Scope of Services, and any and all related documentation and materials provided or developed by Contractor shall be exclusively owned by the Town. Contractor expressly acknowledges and agrees that all work performed under the Scope of Services constitutes a "work made for hire." To the extent, if at all, that it does not constitute a "work made for hire," Contractor hereby transfers, sells, and assigns to the Town all of its right, title, and interest in such work.

The Town may, with respect to all or any portion of such work, use, publish, display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change such

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work without providing notice to or receiving consent from Contractor; provided that Contractor shall have no liability for any work that has been modified by the Town.

VI. INDEPENDENT CONTRACTOR

Contractor is an independent contractor. Notwithstanding any other provision of this Agreement, all personnel assigned by Contractor to perform work under the terms of this Agreement shall be, and remain at all times, employees or agents of Contractor for all purposes. Contractor shall make no representation that it is a Town employee for any purposes.

VII. INSURANCE

A. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor pursuant to this Agreement. At a minimum, Contractor shall procure and maintain, and shall cause any subcontractor to procure and maintain, the insurance coverages listed below, with forms and insurers acceptable to the Town.

1. Worker's Compensation insurance as required by law.

2. Commercial General Liability insurance with minimum combined single limits of $1,000,000 each occurrence and $2,000,000 general aggregate. The policy shall be applicable to all premises and operations, and shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interests provision, and shall include the Town and the Town's officers, employees, and contractors as additional insureds. No additional insured endorsement shall contain any exclusion for bodily injury or property damage arising from completed operations.

3. Professional liability insurance with minimum limits of $1,000,000 each claim and $2,000,000 general aggregate.

B. Such insurance shall be in addition to any other insurance requirements imposed by law. The coverages afforded under the policies shall not be canceled, terminated or materially changed without at least 30 days prior written notice to the Town.

In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Any insurance carried by the Town, its officers, its employees or its contractors shall be excess and not contributory insurance to that provided by Contractor. Contractor shall be solely responsible for any deductible losses under any policy.

C. Contractor shall provide to the Town a certificate of insurance as evidence that the required policies are in full force and effect. The certificate shall identify this Agreement.

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VIII. INDEMNIFICATION

A. Contractor agrees to indemnify and hold harmless the Town and its officers, insurers, volunteers, representative, agents, employees, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement if such injury, loss, or damage is caused in whole or in part by, the act, omission, error, professional error, mistake, negligence, or other fault of Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor, or which arise out of a worker's compensation claim of any employee of Contractor or of any employee of any subcontractor of Contractor. Contractor's liability under this indemnification provision shall be to the fullest extent of, but shall not exceed, that amount represented by the degree or percentage of negligence or fault attributable to Contractor, any subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor or of any subcontractor of Contractor.

B. If Contractor is providing architectural, engineering, surveying or other design services under this Agreement, the extent of Contractor's obligation to indemnify and hold harmless the Town may be determined only after Contractor's liability or fault has been determined by adjudication, alternative dispute resolution or otherwise resolved by mutual agreement between the Parties, as provided by C.R.S. § 13-50.5-102(8)(c).

IX. MISCELLANEOUS

A. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado.

B. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by the Town shall not constitute a waiver of any of the other terms or obligation of this Agreement.

C. Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications.

D. Third Parties. There are no intended third-party beneficiaries to this Agreement.

E. Notice. Any notice under this Agreement shall be in writing, and shall be deemed sufficient when directly presented or sent pre-paid, first class U.S. Mail to the Party at the address set forth on the first page of this Agreement.

F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect.

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G. Modification. This Agreement may only be modified upon written agreement of the Parties.

H. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties shall be assigned by either Party without the written consent of the other.

I. Governmental Immunity. The Town and its officers, attorneys and employees, are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities or protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees.

J. Rights and Remedies. The rights and remedies of the Town under this Agreement are in addition to any other rights and remedies provided by law. The expiration of this Agreement shall in no way limit the Town's legal or equitable remedies, or the period in which such remedies may be asserted, for work negligently or defectively performed.

K. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town not performed during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated, and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year.

L. Force Majeure. No Party shall be in breach of this Agreement if such Party's failure to perform any of the duties under this Agreement is due to Force Majeure, which shall be defined as the inability to undertake or perform any of the duties under this Agreement due to acts of God, floods, fires, sabotage, terrorist attack, strikes, riots, war, labor disputes, forces of nature, the authority and orders of government or pandemics.

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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

TOWN OF VAIL, COLORADO

Russell Forrest, Town Manager

ATTEST:

Stephanie Kauffman, Town Clerk

CONTRACTOR

By: ________________________________

STATE OF COLORADO )

) ss.

COUNTY OF _______________ )

The foregoing instrument was subscribed, sworn to and acknowledged before me this ___ day of ________________, 2026, by ____________________________ as _________________ of ________________________.

My commission expires: ________________________

(S E A L) ________________________________

Notary Public