Snow Removeal - Ohio/Marshall YRC

The West Virginia Division of Corrections, through the Department of Homeland Security's Division of Administrative Services, is seeking a vendor to provide snow removal and salt/ice melt application services at the Ohio/Marshall Youth Reporting Center located at 225 McColloch Street, Wheeling, West Virginia. This Agency Request for Quote (ARFQ 0608 DCR2500000058) encompasses four primary service deliverables: snow and ice removal of the parking lot, snow and ice removal of sidewalks/entry doors/handicap ramps, salt/ice melt application for the parking lot, and salt/ice melt application for sidewalks/entry doors/handicap ramps. The contractor must clear the parking lot by 6:00 a.m. daily, including state holidays, following evening or night snowfall, with snow removal beginning at the first inch of accumulation and any snow accumulating after 6:00 a.m. removed within one hour of one inch of accumulation. Required qualifications include a minimum of three or more years of experience in snow removal services and a valid driver's license; all mileage and travel costs must be incorporated into quoted rates rather than billed separately. The contract will be awarded to the vendor providing the lowest overall total cost meeting or exceeding specified requirements. Critical deadlines include a non-mandatory pre-bid meeting on December 4, 2024 at 2:00 PM EST, a vendor question submission deadline of December 4, 2024, and a bid opening scheduled for December 11, 2024 at 10:30 AM EST. All bids must be submitted electronically through wvOASIS or delivered in signed form by the bid opening date and time.

The solicitation documents do not indicate any specific set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent contractor information is identified in the available documentation. The contract will operate as an open-end agreement with performance based on release orders issued by the Agency, structured as a three-year term with one additional one-year renewal option available upon mutual written consent with at least thirty days' written notice prior to contract expiration. Pricing must remain firm for the life of the contract without adjustments unless expressly authorized by the state; however, vendors must extend any publicly advertised sale prices to the State and invoice at the lower amount. Required insurance includes Commercial General Liability Insurance of $1,000,000 per occurrence with the State listed as an additional insured, and vendors must maintain workers' compensation insurance as required by law. No specific award value or budget range is disclosed in the solicitation documents; pricing will be determined competitively based on vendor submissions using the state-provided Exhibit A Pricing Page format. The contract is contingent upon legislative appropriation of funds, and the State reserves the right to cancel immediately if materials or services do not conform to specifications or with thirty days' written notice for other reasons.