Snow Removeal - Ohio/Marshall YRC

The West Virginia Department of Homeland Security's Division of Administrative Services is seeking a snow removal and salt/ice melt service contractor for the Ohio/Marshall Youth Reporting Center located at 225 McColloch Street in Wheeling, WV. The procurement is structured as an Agency Request for Quote (ARFQ) with solicitation number 0608 DCR2500000058, focusing on comprehensive winter maintenance services. Specific services include snow and ice removal from parking lots, sidewalks, entry doors, and handicap ramps, with strict performance requirements such as clearing areas by 6:00 a.m. daily, including State holidays, and completing removal within one hour of reaching one inch of snow accumulation after 6:00 a.m. Vendors must document at least three years of snow removal experience, possess a valid driver's license, and be capable of supplying all necessary salt/ice melt materials. The contract will be awarded to the lowest overall total cost bidder meeting all specifications, with pricing required for parking lot plowing, ice melt application, sidewalk snow removal, and salt/ice melt quantities. Key procurement dates include a question submission deadline of December 4, 2024, at 2:00 PM EST, and a final bid submission deadline of December 11, 2024, at 10:00 AM.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation documents. The procurement appears to be open to any qualified vendor meeting the specified experience and licensing requirements. Pricing will be evaluated across four primary service categories, with an estimated 25 units per category for bid evaluation purposes. Vendors must complete the provided pricing exhibit (DCR25_58 - Exhibit A Pricing Page) and are warned that alternative pricing formats could result in bid disqualification. Additional contractual requirements include accepting electronic funds transfer or P-Card payments, maintaining appropriate insurance, and paying a $125 registration fee prior to contract award. While no specific contract value was disclosed, vendors should anticipate covering their own travel and mileage costs, which must be incorporated into their submitted rates. The contract will require designating a contract manager available during normal business hours to address any customer service issues that may arise during the snow removal service period.