Snow removal

Vanderbilt Area School in Vanderbilt, Michigan is soliciting bids for a comprehensive three-year snow removal contract covering the 2025-2026, 2026-2027, and 2027-2028 snow seasons. The procurement requires snow removal services including plowing of all paved areas when snow accumulation reaches 2 inches or more, annual parking lot grading, sidewalk clearing for all walkways and building entrances, and salting of parking lots and sidewalks to ensure safe access. Bidders must submit proposals with both flat rate and per-occurrence pricing options, with the flat rate bid requiring a fixed seasonal price paid in five equal monthly installments from December through April. All bid submissions must include proof of general liability insurance, detailed equipment descriptions, primary contact information, and optional references from similar school or municipal contracts. The bid is due by August 8, 2025, with contract award scheduled during the August 13, 2025 Board of Education meeting, and services must be operational by November 15, 2025. Interested vendors can direct questions or request site visits to Dr. David Harwood, Superintendent, at (989) 983-2561 or harwoodd@vanderbilt.k12.mi.us.

The bid documentation does not specify any set-aside designations, funding source restrictions, or preference for disadvantaged business enterprises. No incumbent contractor information is provided in the available documents. While specific budget ranges are not explicitly stated, bidders are required to provide both flat rate and per-occurrence pricing, suggesting flexibility in contract structure. The contract duration spans three snow seasons, indicating a potential multi-year commitment with potential for ongoing service. Vendors will need to demonstrate capability through equipment descriptions and potentially provide references from similar municipal or educational snow removal contracts. The procurement appears to be open to qualified snow removal service providers with appropriate insurance and operational capabilities to service a school district's comprehensive winter maintenance needs.