Snow removal bid.pdf
PDF 191 KB Posted
- Attached to
- Snow removal
- Solicitation number
- RFP-VAND-250000002726-1
- Issued by
- Ottawa County, Michigan
About this file
This is a bid request document from Vanderbilt Area School in Vanderbilt, Michigan for snow removal services. The school is soliciting bids for a comprehensive three-year snow removal contract covering the 2025-2026, 2026-2027, and 2027-2028 snow seasons. Required services include snow plowing of all paved areas when accumulation reaches 2 inches or more, complimentary annual parking lot grading, sidewalk clearing of all walkways and building entrances, and salting of parking lots and sidewalks to ensure safe access. Bids are due by August 8, 2025, with the contract award scheduled for the August 13, 2025 Board of Education meeting, and services must be operational by November 15, 2025.
Bidders must submit proposals for both flat rate and per-occurrence pricing options, with the flat rate bid requiring a fixed seasonal price paid in five equal monthly installments from December through April. All bids must include proof of general liability insurance, equipment descriptions, primary contact information, and optionally references from similar school or municipal contracts. The document does not specify set-asides, funding sources, or incumbent contractor information. Questions and site visit requests should be directed to Dr. David Harwood, Superintendent, at (989) 983-2561 or harwoodd@vanderbilt.k12.mi.us.
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Text version
VANDERBILT AREA SCHOOL
SNOW REMOVAL BID REQUEST – 2025–2028
947 Donovan Street, Vanderbilt, MI 49795 Phone: (989) 983-2561
Superintendent: Dr. David Harwood Email: harwoodd@vanderbilt.k12.mi.us
Scope of Work
Vanderbilt Area School is accepting bids for snow removal services for a three-year contract beginning with the 2025–2026 snow season. Required services include:
• Snow plowing of all paved areas, including parking lots and driveways, when snow accumulation reaches 2 inches or more
• Complimentary grading of the parking lot once per contract year
• Sidewalk clearing of all walkways, including building entrances
• Salting of parking lots and sidewalks to ensure safe access for students, staff, and visitors
Bid Options Requested
Interested vendors are asked to submit proposals for:
• Flat Rate Bid: A fixed seasonal price per year, paid in five equal monthly installments (December through April)
• Per Run Bid: A per-occurrence rate for plowing, sidewalk clearing, and salting, with per-service pricing clearly listed
Contract Term
This will be a three-year agreement, covering the following seasons:
• Season One: 2025–2026
• Season Two: 2026–2027
• Season Three: 2027–2028
Bid Requirements
All bids must include:
• Proof of general liability insurance
• Description of available equipment
• A primary contact name, phone number, and email address
• (Optional) References from similar school or municipal contracts
Submission & Award Timeline
• Bid Deadline: August 8, 2025
• Award Date: August 13, 2025 Board of Education Meeting
• Services must be ready to begin by November 15, 2025
Contact for Questions
Please direct questions or requests for site visits to:
Dr. David Harwood, Superintendent Phone: (989) 983-2561 Email: harwoodd@vanderbilt.k12.mi.us
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