Snow Removal RFP

Van Dyke Public Schools in Warren, Michigan is requesting proposals for snow removal and de-icing services across nine school facilities under a three-year contract period from November 1, 2026, through April 30, 2029, with proposals due October 8, 2026, at 2:00 p.m. A pre-bid meeting is scheduled for September 30, 2026, at 10:00 a.m. at the Service Building.

Services include snow plowing, de-icing applications, and equipment rental for snow pile removal at tiered rates corresponding to snowfall depths of 2–4 inches, 4–6 inches, 6–8 inches, and 8 inches or greater. Plowing must be completed by 6:00 a.m. Monday through Friday (5:00 a.m. for the bus yard), with 90-minute response time for on-call services. Services must be available 24 hours per day, seven days per week. Pricing must be submitted for de-icing only, combined de-icing and plowing services at multiple snowfall depth levels, and equipment rentals including front-end loaders and dump trucks with operators.

De-icing costs remain firm for the first contract year; years two and three are contract reopeners for renegotiating de-icing pricing only. Plowing costs remain firm throughout the entire agreement. The contract carries an option for renewal at annual price increases not to exceed three percent.

Bidders must provide a bid bond or certified check equal to the cost of plowing 2–4 inches across the entire district once, submit three business references (school contracts preferred), and furnish signed originals plus two copies of all required documentation including familial relationship disclosure, Iran economic sanctions compliance affidavit, and legislative compliance certification. All equipment must be commercially manufactured and mechanically sound. Bidders must maintain comprehensive general liability insurance of $1 million per occurrence and workers' compensation as required by Michigan law. Anticipated board action is October 19, 2026.