Snow Removal J0301 Rockford

The State of Illinois, through its Central Management Services division, is soliciting snow removal services for facility J0301 located at 200 South Wyman, Rockford, Illinois 61101, in Washington County. The procurement requires comprehensive snow removal operations including plowing, de-icing, and snow accumulation management, with services commencing when local accumulation reaches two inches or upon Facility Manager request and all areas cleared by 7:00 A.M. daily, seven days per week including weekends and holidays. The selected vendor must respond within two hours of any additional service notifications, maintain a designated contact person with working cell phone availability, and comply with all environmental regulations for de-icing products while maintaining current municipal, county, state, and federal licenses. The contract term extends from November 1, 2026, through April 30, 2031, representing a five-year initial period with no specified renewal options. Required qualifications include proof of general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and worker's compensation insurance as required by law, all due within five days of contract execution. The vendor must assume all transportation, equipment, materials, and labor costs with no mileage allowances permitted, and subcontracting is explicitly prohibited. Invoices must be submitted to CMS.BOPM.LawnSnow@illinois.gov with all invoices for services through June 30 due no later than July 31 of that year. The bid submission deadline is April 21, 2026, with the posting date of April 13, 2026.

This snow removal services contract is exclusively set-aside for Small Business Set-Aside (SBSA) vendors who are registered in the Illinois Procurement Gateway at the time of bid submission, restricting competition to qualifying small businesses. Vendors and all subcontractors must comply with 34 distinct certification requirements established by the State of Illinois Chief Procurement Office, covering areas including legal entity status, felony convictions, environmental violations, drug-free workplace standards, equal employment opportunity, cybersecurity clearances, and political contribution restrictions. Required submission documentation includes completion of the Standard Illinois Certifications form (Version 26.2) and the Taxpayer Identification Number (TIN) form confirming tax compliance status and providing correct taxpayer identification information. All work must be performed in the United States, and no incumbent vendors or current contractors are identified in the solicitation materials. The total maximum contract amount is estimated rather than firm, with the specific award value to be determined by the State prior to contract execution. False certifications expose vendors to severe consequences including contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties, and vendors are obligated to report any suspected collusion or anti-competitive practices.