Snow Removal G0100 Sterling

The State of Illinois, through Central Management Services, is issuing Invitation for Bid (IFB) B-51489 for snow removal services at facility G0100, located at 3107 E. Lincolnway, Sterling, Illinois 61801, in Washington County. The procurement encompasses comprehensive snow removal and de-icing services, including snow plowing to maintain safe passage for building access, parking areas, roadways, and pedestrian thoroughfares; de-icing of paved surfaces using environmentally friendly products compliant with Illinois environmental regulations; and snow removal or stockpiling in approved areas. The vendor must clear all areas by 7:00 A.M. seven days per week, including weekends and holidays, respond within two hours to additional service requests, and maintain a designated contact person with a working cell phone number. The contract term commences November 1, 2026, or upon execution (whichever is later), and extends through April 30, 2032. Evaluation of bids will be based on responsiveness, responsibility, and price, with the contract being awarded to the lowest priced responsive and responsible bidder. All bids must be submitted electronically through the BidBuy procurement system by April 30, 2026, and bidders must be actively registered in the Illinois Procurement Gateway as small businesses at the time of submission. The bid must remain firm for 180 days from the opening date, and required documentation includes an IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois form, a Taxpayer Identification Number certification, and proof of insurance demonstrating general commercial liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law.

This procurement is designated exclusively as a Small Business Set Aside Program, restricting participation to qualified small business vendors only; vendors failing to maintain active small business registration in the Illinois Procurement Gateway at the time of bid submission will be deemed non-responsive and disqualified. No incumbent vendor or current contractor information is provided in the solicitation documents. The vendor must provide all equipment, supplies, and labor at no mileage allowance and is prohibited from subcontracting; only W-9 employees covered under the vendor's workers' compensation and liability insurance plans may be employed on this contract. The State reserves the right to conduct criminal and driver history background checks on vendor personnel at the State's expense, and any employee deemed unsuitable must be immediately replaced. A $15 fee will be assessed against any awarded vendor to cover administration of the Minority Contractor Opportunity Initiative, which will be deducted from the first payment issued. The contract may be partially or wholly funded with federal funds, with the percentage and dollar amount to be disclosed upon notice of award; estimated pricing will be determined by the State prior to contract execution, and no specific contract value or budget range is disclosed in the solicitation materials.