Snow Plowing Services at the: BARABOO NATIONAL GUARD ARMORY

The Wisconsin Department of Military Affairs (DMA) is seeking bids for snow plowing services at the Baraboo National Guard Armory located at 999 South Boulevard in Baraboo, Wisconsin. The procurement is a Request for Quotation (RFQ) for comprehensive snow removal services, including plowing parking lots and sidewalks/entryways, as well as on-call salting and sanding services. The contract period will run from November 1, 2017, through March 31, 2018, with three possible one-year renewal options. Bidders must complete snow plowing services prior to 7:00 a.m. when two or more inches of snow is present, with preferred plowing times between 1:00 a.m. and 6:00 a.m. Potential contractors are required to conduct a pre-bid site visit, review the provided site map, and attend a pre-season meeting with the Area Buildings and Grounds Superintendent. Evaluation criteria include being a commercial snow plowing company with at least two years of experience, providing two to four references of similar projects, and submitting the lowest cost responsible and responsive bid. Questions and clarifications were due by October 10, 2017, and final bids were to be submitted by October 17, 2017, at 2:00 p.m. CDT.

The RFQ includes several set-aside designations and preferences for bidders, including a 5% preference for Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB). Bidders must certify compliance with competition and collusion requirements and confirm that materials are manufactured in the United States or contain majority U.S.-manufactured component parts. The solicitation encourages vendor registration with VendorNet, the state's vendor management system. Contractors must provide a Certificate of Insurance meeting specified minimum limits and will be responsible for all property damage caused during service performance. Fuel surcharges are not permitted, and all bid prices must include transportation and insurance costs. The DMA reserves the right to contract with another vendor and invoice the original contractor for additional costs if service performance fails during any snow event. While specific award values are not detailed, the contract includes pricing tiers based on snowfall accumulation: 2-5.9 inches, 6-9.9 inches, and 10 inches or more, with separate line items for parking lot plowing, sidewalk/entryway plowing, and on-call salting and sanding services.