Snow Plowing for Streets

The Town of Berlin, Connecticut is requesting proposals for snow plowing services on municipal streets during the 2026-2027 winter season under RFP #2027-10, with proposals due October 19, 2026 at 4:00 p.m. Questions are due October 12, 2026. Submission is electronic through the Town's e-Procurement Portal at https://procurement.opengov.com/portal/berlinct.

The scope covers trucks with operators for plowing snow on designated district routes established by the Highway Superintendent, with optional spare vehicles for emergency assistance. Contractors must commence plowing operations within one hour of notification from the Highway Department. Bidders specify the number of trucks and spare trucks for the contract and may propose additional hourly rates for supplemental equipment and services, including loaders, skidsteers, and tri-axle hauling vehicles; all rates must be inclusive of operator, fuel, maintenance, insurance, and overhead. The initial contract period runs Fall 2026 through Spring 2027, with provisions for extension up to two additional seasons upon mutual agreement. The Town reserves the right to terminate the contract at any time.

Pricing is structured as hourly rates for trucks with operators. A minimum seasonal payment of $2,500 applies to each successful bidder per district, and a minimum of three hours is paid per call-in to perform services.

Contractors must provide a performance bond of $2,500; maintain comprehensive insurance with $1,000,000 Commercial General Liability and $1,000,000 Commercial Automobile Liability coverage with the Town named as additional insured; and possess valid Connecticut contractor licensing. Proposers must demonstrate three years of relevant snow plowing experience in Connecticut, provide three business references, be in good standing with all tax and contractual obligations to the Town, and submit a W-9 form. Federal excise taxes and Connecticut sales and use taxes must not be included in pricing. The Town is exempt from these taxes.