Snow Plow & Sweeper Parts and Labor

Jefferson County, New York is requesting sealed bids for snow plow and sweeper parts and labor under Bid #26-76, with bids due September 23, 2026 at 2:15 p.m. EST. The solicitation requires bidders to be Factory Authorized Dealers or repair facilities and mandates Original Equipment Manufacturer (OEM) parts exclusively — the primary capability filter.

The scope covers replacement parts and components for snow plowing and sweeping equipment currently owned or to be purchased by the county. Bidders must submit separate discount percentages from Published Dealers Price Lists for ten specified manufacturers: Air Flow Parts, Henderson Parts, Highlander/Highlander Jr. Parts, Swenson Spreader Parts, Smith Spreader Parts, Tenco USA Parts, Viking Cives Parts, Western Brand Parts, Sweepster Brand Parts, and Fisher Brand Parts. Discount percentages must be provided for two contract periods: November 1, 2026–October 31, 2027 and November 1, 2027–October 31, 2028. Labor rates for both periods are also required. Stocked items must be delivered within forty-eight hours of order placement; non-stocked items within seven working days. All deliveries are FOB County Highway Department at 21993 County Route 281, Watertown, New York 13601, during business hours 7:30 a.m. to 3:00 p.m. Monday through Friday.

The initial contract term runs November 1, 2026 through October 31, 2028, with an option to renew for one additional year, not to exceed three years total. This is an indefinite quantity requirements contract with no guaranteed minimum or maximum purchases. Bids must remain valid for forty-five days from the bid opening date. Bidders must certify compliance with New York State Finance Law Section 165-a (Iran divestment) and provide the mandatory non-collusive bidding certification under General Municipal Law Section 103-d. Bids may be submitted electronically via the Jefferson County Purchasing Department webpage or in person or by mail at 195 Arsenal Street, Watertown, New York 13601.