Non-Bidders Response.pdf

59 KB Posted

Attached to
Snow Plow & Sweeper Parts and Labor
Solicitation number
145226
Issued by
Herkimer County, New York

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This is a Non-Bidder's Response form issued by Jefferson County, New York, for prospective bidders unable to submit a bid on Prior Bid #2024F-6 for Snow Plow & Sweeper Parts and Labor. The form serves as a mechanism for the County of Jefferson Purchasing Department to maintain accurate bidder lists and understand reasons for non-response to invitations for bid. Prospective bidders who do not submit a bid proposal are required to complete and return this form to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601, either by mail or fax at 315-785-7591. Failure to submit either a bid proposal or this form will result in removal of the firm's name from the County's bidder lists.

The form provides multiple reasons for non-response, including: items or materials not manufactured or available by the company; items or materials not meeting specifications; unclear or overly rigid specifications; quantities too small; insufficient preparation time; incorrect mailing address; bidding handled by another branch or division; inability to bid at the current time but willingness to remain on the bidder list; or a complete request for removal from the bidder list. The form requires completion of firm name, mailing address, city/state/zip code, authorized signature, date, bid number, and bid name.

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NON-BIDDER’S RESPONSE

For purposes of maintaining accurate Bidder’s lists and facilitating your firm’s response to our invitation for bid, the County of Jefferson is interested in ascertaining reasons for prospective Bidder’s failure to respond to invitations for bids. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Jefferson County Purchasing Director, 195 Arsenal

Street, Watertown, New York 13601. This form may be returned by mail or fax. Faxes may be sent to 315-785-

7591. Failure to submit either a bid proposal or return this form will result in removal of your firm’s name from our Bidder’s lists. Thank you for your cooperation.

We are not responding to this invitation for bid for the following reason(s)

Items or materials requested not manufactured by us or not available to our company.

Our items or materials do not meet specifications.

Specifications not clearly understood or applicable (too vague, too rigid, etc.)

Quantities too small.

Insufficient time allowed for preparation of bid.

Incorrect address used. Correct mailing address is:

Our branch/division handles this type of bid.

Correct name and mailing address is:

We are unable to bid at this time but would like to continue to receive invitations for bids.

We are unable to bid and wish to be removed from the Bidder’s list.

NAME OF FIRM:

MAILING ADDRESS:

CITY/STATE/ZIP CODE:

BY:

Signature of Representative

DATE:

Bid Number: Bid Name:

We are not responding to this invitation for bid for the following reason(s):
Items or materials requested not manufactured by us or not available to our company:
Our items or materials do not meet specifications:
Specifications not clearly understood or applicable (too vague, too rigid, etc):
Quantities too small:
Insufficient time allowed for preparation of bid:
Incorrect address used Correct mailing address is:
Incorrect address used Correct mailing address is_1:
Our branch/division handles this type of bid:
Our branch/division handles this type of bid_1:
Correct name and mailing address is:
Correct name and mailing address is_1:
We are unable to bid at this time but would like to continue to receive invitations for bids:
We are unable to bid at this time but would like to continue to receive invitations for bids_1:
We are unable to bid at this time but would like to continue to receive invitations for bids_2:
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
DATE:
Bid Number:
Bid Name:

File details come from the government source that posted it. Updated .