Snow Melting Services

The Kenton County Airport Board (KCAB) is seeking proposals for Snow Melting Services at Cincinnati/Northern Kentucky International Airport (CVG) in Hebron, Kentucky. The procurement requires a contractor to provide mobile snow melting equipment with a minimum capacity of 250 tons per hour, including sufficient loaders to support melting operations, qualified operators for 12-hour AM and PM shifts, and fuel for all equipment during winter operations from November to March. Successful bidders must be prepared to implement services starting November 1, 2025, with a three-year contract term and potential options for two additional one-year terms or one two-year extension. The pricing structure mandates all-inclusive, firm fixed rates with two line items: a cost per hour to melt snow and a mobilization fee. Contractors will be required to participate in snow event planning meetings, provide detailed operational data, and comply with airport security badge requirements. Key deadlines include questions due by August 11, 2025 at 11:59 pm, with answers posted by August 14, 2025, and proposals due by August 21, 2025 at 2:00 pm Eastern Time.

The solicitation includes provisions for Kentucky resident bidder preference and encourages participation from disadvantaged business enterprises (DBEs) in compliance with Title VI of the Civil Rights Act of 1964. KCAB will provide a minimum $25,000 retainer payment for the entire snow season, which serves as an advance against actual services rendered. Contractors must maintain comprehensive insurance coverage, including professional liability ($1,000,000), commercial general liability ($2,000,000-$10,000,000), automobile liability, workers' compensation, and unemployment insurance. The airport will provide staging areas for contractor equipment, and all personnel must obtain airport security badges at the contractor's expense ($44 per badge). While no specific budget range is explicitly stated, the contract includes provisions for monthly invoicing with 30-day payment terms and requires contractors to comply with extensive federal, state, and local regulations, including equal employment opportunity and civil rights requirements. The solicitation suggests a comprehensive and structured approach to managing snow removal services at the airport, with careful attention to operational efficiency, safety, and regulatory compliance.