Snow Maintenance Contract Bids

Armada Area Schools is requesting sealed bids for snow maintenance services across multiple school facilities, with bids due October 22, 2026 at 11:00 a.m. The contract period runs October 31, 2026 through October 30, 2027, with potential extensions by mutual agreement.

The scope comprises three service categories: light snow removal (less than 5 inches of accumulation), heavy snow removal (more than 5 inches of accumulation), and salt application using District-supplied salt for emergency cases. Snow removal must be completed by 6:00 a.m. on school days. Service areas include the High School, Middle School, Elementary, Administration Building, Krause facility, and Transportation Lot, with site maps provided by the District. Bidders must conduct site visits prior to bid submission to verify conditions. Bidders are required to have at least five years of successful experience in snow removal work and must submit documentation of company training programs and applicable licenses for herbicide and pesticide application.

All pricing must be submitted in both written and numerical formats on the District's standardized Bid Proposal Form, including labor, materials, equipment, bonds, and applicable taxes. Each bid must include Performance Bond and Payment Bond costs as a deduct alternate within the base bid. No contract value is stated in the source.

Within 15 working days of award notification, the successful bidder must furnish certificates of insurance documenting Workers' Compensation at statutory limits with $500,000 employer's liability; Commercial Liability Insurance with $1,000,000 per occurrence bodily injury and $500,000 property damage; and Automobile Liability Insurance with $1,000,000 per occurrence limits for owned, non-owned, and hired vehicles. Bidders must submit notarized affidavits disclosing any familial relationships between the bidder, its employees, and District Board members or the superintendent under Michigan Compiled Law 380.1267, and a notarized compliance certification confirming the bidder is not an Iran-linked business under Michigan Public Act 517 of 2012. The District reserves the right to accept or reject any or all bids and is not obligated to award to the lowest bidder. Bids will be publicly opened immediately following the submission deadline. Either party may terminate without cause at the end of each 12-month period with 60 days' notice; the District may also terminate for non-performance or non-appropriation of funds with 30 days' written notice.