Snow and Ice Equipment

Portage County, Wisconsin is seeking bids for snow and ice equipment to be installed on two new 2021 Western Star 4700 SF truck chassis through a competitive bidding process. The procurement involves supplying and installing two dump bodies with hydraulics, two tailgate sanders, and two underbody scrapers (one new and one rebuilt). The county will provide additional equipment including two Burke reversible plows, two Burke right-hand wings, one Burke left-hand wing, two plow quick hitches, and an M-B Power Broom. Bidders must be original manufacturers, authorized distributors, or authorized dealers with five years of experience in snow and ice equipment and three verifiable references from comparable-sized institutions. The bid requires comprehensive documentation, including a Signature and Authority Affidavit Form, References Sheet, Bid Offer Form, product brochures, and warranty information. Proposals are due by 2:00 PM on December 29, 2020, at the Portage County Purchasing Department, with a public bid opening immediately following. The contract allows for potential extension through December 31, 2021, and includes a $100 per unit daily penalty for late delivery.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. All equipment must meet strict warranty requirements, including a minimum two-year general warranty, three-year warranty for hydraulics and electronic controls, and five-year paint warranty. Warranty work must be completed within 48 hours of notice. While no specific budget range is explicitly stated, the bid requires comprehensive pricing that includes all labor, materials, transportation, insurance, and installation manuals on an FOB destination basis. The county is tax-exempt (CES number ES 43251), and bidders should not include federal excise or Wisconsin sales taxes in their pricing. Technical specifications are extensive, requiring detailed CAD drawings and consultation with the county's shop supervisor before installation. Delivery is expected 115 days after receipt of the chassis, with the contract to be awarded to the lowest total cost bidder who meets all specified requirements and technical specifications.