Snack Vending Machines and Management Services

West Virginia University (WVU) has issued a Request for Proposal (RFP) for Snack Vending Machines and Management Services across its main campus in Morgantown and Potomac State College in Keyser. The procurement seeks a qualified service provider to operate and maintain vending services, including optional self-checkout and ready-to-go food service options at over 50 specific locations across various campuses and buildings. The university requires unmanned, self-service vending solutions that do not conflict with existing dining services or the Coca-Cola Pouring Rights agreement, and must include high-quality, energy-efficient equipment, comprehensive maintenance, predictable stocking operations, and cashless payment systems compatible with Mountie Bounty. Proposals are due on Friday, June 20, 2025, at 4:00 PM EST, with a five-year contract term and potential renewal options. The evaluation criteria include Qualifications and Experience (15 points), Technical Solution and Offerings (20 points), Implementation and Innovation (25 points), and Financial Proposal (40 points). The financial proposal must include a guaranteed minimum annual commission of fifty thousand dollars, payable quarterly in advance.

The RFP does not specify any specific set-aside designations or restrictions on the types of organizations that can respond. While no incumbent vendors are explicitly mentioned, the university expects the selected provider to deliver professional service, on-campus marketing support, and comply with current payment card industry security standards and university insurance requirements. The Certificate of Liability Insurance attached to the RFP demonstrates comprehensive insurance coverage, including commercial general liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, automobile liability with $1,000,000 combined single limit, and workers' compensation with $500,000 limits. The insurance documentation includes coverage for hired and non-owned autos and provides additional insured status for the owner, architect, and architect's consultants. While a specific budget range is not provided, the minimum annual commission of fifty thousand dollars suggests a potentially lucrative opportunity for the selected vending service provider.