SMSU Snow Removal Services - 2024 - 2027

Southwest Minnesota State University (SMSU) has initiated a Request for Proposal (RFP) for snow removal services at its Marshall, Minnesota campus, covering the period from October 15, 2024, through May 15, 2027. The university is seeking one or more contractors to provide comprehensive snow removal and plowing services for two designated campus groups (North and South sides), with snow removal triggered by accumulations of one inch or more as measured by the National Weather Service Station at Lyon County Airport. Contractors must provide hourly rates for various snow removal equipment, including loaders with different pusher and plow sizes, pickup trucks with plows, and side dump semi-trailers. The solicitation opens on September 19, 2024, at 1:00 PM CDT and closes on October 8, 2024, at 10:00 AM CDT. Evaluation criteria are carefully weighted: adherence to terms and conditions (5%), work plan (5%), cost/value (70%), and company qualifications (20%). Contractors are required to ensure all areas are plowed by 8:00 AM following a snow event, with potential daytime call-outs for heavy snowfalls. The selection will be made by the Facilities Director and appointed college personnel, with payment terms set at Net 30.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain proper insurance and licenses, and comply with federal, state, and local regulations. They are also responsible for repairing any damage to college property during snow removal operations. While no incumbent vendors are specified, the contract allows for potential additional services under individual work authorizations. The comprehensive site map provided indicates multiple snow pile locations strategically distributed across the campus, suggesting a methodical approach to snow management. Although a specific budget range is not detailed, the requirement for hourly rates for various equipment types implies flexibility in contract value. The three-year contract term provides an opportunity for a stable, long-term service arrangement for SMSU's snow removal needs.