Smartsheet 2-Yr Renewal PORFP

The Maryland Department of Health is requesting proposals for a two-year renewal of Smartsheet enterprise software services under PORFP M00B7600234, with proposals due August 25, 2026 by 2:00 p.m. through the eMaryland Marketplace Advantage (eMMA) system. Bidding is restricted to Master Contractors already holding awards under the Commercial Off-the-Shelf Software (COTS 2012) Master Contract 060B2490021 — a mandatory cooperative-purchasing vehicle that filters eligibility.

The scope covers 846 paid Enterprise Plan user licenses with Premium Support Package, one Pivot App license, and 1,500 Dynamic View shared views with conversion discount applied. Bidders must be authorized Smartsheet resellers and must submit a manufacturer's suggested retail price (MSRP) screenshot with their proposal. Installation and training services cannot exceed 49 percent of total contract value. All licensing agreements, end-user license agreements, enterprise license agreements, and acceptable use policies must be provided for State review and approval.

The contract spans two annual terms: October 17, 2026 through October 16, 2027 (Year 1, charged to MDH FY27 budget) and October 17, 2027 through October 16, 2028 (Year 2, charged to MDH FY28 budget). Performance location is Maryland Department of Health, 201 W. Preston Street, Baltimore, Maryland. Multi-year pricing must be quoted on a per-year basis and remain valid for at least 90 days after the proposal due date. Evaluation criteria include conformance to specifications, lowest bid price, and submission of MSRP documentation. Questions are due August 19, 2026 at 5:00 p.m.