Small water meter parts

Sarasota County, Florida is issuing Invitation for Bids #262846RM for the procurement of small water meter parts and fittings to be supplied by a qualified vendor. The County seeks to establish a Purchase Agreement with a responsive and responsible bidder offering the lowest total bid price. The specified deliverables include straight meter couplings, angle ball meter valves, bushings, meter boxes with lids, meter resetters, and hex bushings from manufacturers including Ford, Mueller, Hubbell, and Merit Brass. All products must be new, not used or refurbished, and must comply with NSF/ANSI 61 standards, ANSI/AWWA/ASTM specifications, and Safe Drinking Water Act requirements regarding lead content. Bidders must demonstrate a minimum of one year of experience providing small water meter parts within the past ten years and submit references at the time of bid submittal. Delivery of all products must occur within sixty calendar days of purchase order receipt to Sarasota County's Meter Maintenance Yard at 369 Sarasota Center Boulevard, Sarasota, Florida 34240, during business hours Monday through Friday from 8:00 a.m. to 3:00 p.m. Eastern Standard Time. The bid due date is April 8, 2026, with the solicitation posted March 11, 2026, and all questions must be submitted by the deadline specified in the OpenGov Procurement portal at https://procurement.opengov.com/portal/scgov.

Local and American business preferences do not apply to this award due to grant funding requirements. Bidders may propose substitutions for specified manufacturers only with prior written County approval and must submit such requests by the question submission deadline. All materials are warranted for one year from the County's acceptance date or the standard manufacturer warranty period, whichever is greater. Contractor must maintain Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation insurance in accordance with Florida Statutes Chapter 440, and Business Automobile Liability with limits of not less than $1,000,000 combined single limit, with Sarasota County Government named as an additional insured. The County will inspect delivered products within five business days and reserves the right to reject and return non-compliant items at the Contractor's expense, with replacement required within thirty calendar days. No incumbent vendors, current contract values, or budget ranges are disclosed in the available solicitation documents. Interested vendors must register with OpenGov Procurement and subscribe to the Sarasota County Procurement Portal to access complete solicitation documents and submit bids.