SMALL PURCHASE WITH EMERGENCY CONDITIONS - Burning Star SFWA- culverts

The state of Illinois, specifically through Fulton County, is pursuing a small purchase procurement under emergency conditions for the Burning Star SFWA project. The primary procurement involves 14 units of 48-inch diameter wall highway solid culvert pipes, each 20 feet long, to be sourced from Energy Culvert Company and conforming to AASHTO (ADS) standards. The procurement is time-sensitive, with the quote valid for only 15 days and orders required to be shipped within 30 days of quote acceptance. The solicitation was posted on July 29, 2025, with a submission deadline of July 30, 2025, indicating an expedited procurement process. The project is located in Desoto, Illinois, and appears to be managed by the Illinois Department of Natural Resources (IDNR), suggesting infrastructure improvement or maintenance work in the Burning Star area.

While no specific set-aside designations or restrictions on vendor types are explicitly mentioned in the documentation, the procurement follows the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which implies standard compliance requirements. The total quoted price for the culvert pipes is $24,784.00, which includes $24,724.00 for the pipes and a $60.00 delivery charge, with an additional 8.25% for state and local taxes. Vendors must be prepared to meet specific contractual provisions, including mandatory insurance coverage (general commercial liability of $1,000,000 per occurrence, auto liability of $1,000,000, and worker's compensation), and potential federal funding requirements. Energy Culvert Company has reserved the right to re-quote if project quantities change more than 10%, and payment terms are net 30 for account holders, with COD required for non-account holders.