Small Coal Procurement

The Commonwealth of Pennsylvania, specifically the Department of General Services, is seeking bids for Small Coal Procurement across multiple state facilities in Berks County and Ringtown Borough. The contract involves the purchase of anthracite coal, with specifications detailing requirements for coal properties including size, BTU content, sulfur, ash, moisture, and volatiles for three specific state-operated facilities: the Reading State Office Building, Eckleys Miners' Village, and the Anthracite Museum in Scranton. Bidders must provide coal in quantities under 500 tons, with strict certification and testing requirements, including laboratory testing documentation and the ability for Commonwealth representatives to witness testing. The procurement process mandates electronic bid submissions through the PA Supplier Portal, with a bid due date of June 19, 2013. Evaluation criteria focus on responsiveness and will award to the lowest responsive and responsible bidder, with mandatory compliance in areas such as recycled content, environmental provisions, and non-discrimination standards.

The contract opportunity appears to have no specific set-aside designations for disadvantaged enterprises or minority-owned businesses. The initial contract term is one year, with options to renew for up to four additional one-year terms. While no specific incumbent vendors are mentioned, the Commonwealth reserves the right to terminate the contract for convenience or lack of fund appropriation. Though precise award values are not explicitly stated, the procurement is structured for small coal quantities under 500 tons across multiple state facilities. Contractors must provide detailed certifications for each truckload, including identification of mine operators and permit numbers, with deliveries to be F.O.B. at the using agency location. The Commonwealth maintains the right to conduct spot-check weighing of truck deliveries and adjust invoice weights based on a water allowance table for anthracite coal, ensuring strict adherence to specified quality and quantity requirements.