Specification A - Coal, Under 500 Tons 2013.pdf

SPECIFICATION A

Coal, Under 500 Tons

SPECIFICATIONS: The selected contractor(s) is required to furnish coal in accordance with the specified properties outlined on Table 1, Anthracite Coal on the attached Specification B.

PRODUCT CONFORMANCE: The Department of General Services reserves the right to require any and all contracted vendors to:

1. Provide certified data from laboratory testing performed by the contract vendor, or performed by an independent laboratory, as specified by the Commonwealth.

2. Supply published supplier product information.

3. Permit a Commonwealth representative to witness testing at the contract vendor‘s location or at an independent laboratory.

4. Complete a survey/questionnaire relating to the contract requirements and specifications.

5. Provide customer references.

6. Provide a product demonstration at a location near Harrisburg or the using agency location.

INVOICES: The invoice for each shipment shall identify the operator(s) of the breaker and/or mine and the permit number(s) for the breaker and/or mine. Contractors will invoice based on the valid weigh masters certificate or the net weight of the check weigh location, whichever is less.

DELIVERIES.

a. Deliveries shall be F.O.B. Using Agency location. Delivery schedules are set by each facility as instructed on their purchasing order.

b. Contractors are strongly encouraged to inspect the unloading and storage facilities at the various using agency locations to determine the unloading equipment requirements. It is each contractor’s responsibility to verify delivery location requirements.

c. If it is determined that a vehicle owned or leased by the Contractor was operated on a public highway carrying a weight in excess of the registered gross or axle weight limits established in Chapter 49, of the Motor Vehicle Code, the Commonwealth is not liable for payment for the amount of material equal to the excess over the registered gross and/or axle weight limits. The Contractor may elect to deliver the excess material to the Using Agency without charge or to retain the material in the vehicle.

d. The truck must use a waterproof cover to protect the coal.

e. Truck driver must remain with vehicle at all times.

f. Drain trucks of water prior to deliveries.

g. The coal shipment shall be free of any foreign material.

h. Two Weigh Slips must accompany each delivery (one from source and one from check weigh location). If the weigh scales are computerized, provide the facility with the computerized weigh slips.

i. If, at the time of delivery, the facility representative finds the aforementioned delivery requirements or other contract requirements are not met, the representative may refuse the shipment.

WEIGHTS.

a. If available, the contractor will utilize on-site scales for check weighing. For facilities not equipped with on-site scales, the contractor is responsible to check weigh deliveries at an independent scale location not to exceed a 25 mile radius from the facility. The Commonwealth reserves the right to have truck deliveries check-weighed on a “SPOT CHECK” basis.

NOTE: The contractor is responsible for all check-weigh fees.

b. The Weigh Master Certificate must conform to the requirements of Pennsylvania Code Title 70.

The Commonwealth reserves the right to determine a source’s weighing capability. Scales must have current certificate from the Department of Agriculture showing the scale is within acceptable tolerances.

c. Contractors, delivering coal to locations with requirements for less than 3 tons, may request an exemption from the requirement that an unaltered mine or colliery weigh master certificate accompany each load.

d. The Commonwealth reserves the right to supervise the weighing of each and every load of coal at the point of origin.

e. Water Allowance for Anthracite Coal – The Commonwealth reserves the right to adjust anthracite invoice weights by the water allowance table below if deliveries appear excessively wet. Use of this adjustment requires approval of the contract administrator.

TABLE I

WATER ALLOWANCE

SIZE (% of net weight)

Egg 2-7/16” x 3- ¼” 0.75%

Stove 1-5/8”x 2-7/16” 1.00%

Chestnut 13/16” x 1-5/8” 1.50%

Pea 9/16 x 13/16 2.00%

Buckwheat No. 1 5/16” x 9/16” 3.00%

Buckwheat No. 2 (Rice) 3/16” x 5/16” 4.00%

Buckwheat No. 3 (Barley) 3/32” x 3/16” 5.00%

Buckwheat No.4 3/64” x 3/32” 6.00%

An example of how the water allowance is computed is given below for Barley coal:

Invoiced Weight

Gross Weight 62,500

Tare Weight -21,300

Invoiced Weight 41,200

Water Allowance (5% of Net) -2,100(*)

Adjusted Invoice Weight 39,100

(*) The calculated water allowance of 2,060 pounds was rounded off to the nearest 100 pounds, as allowed.

CERTIFICATION. The Contractor must provide certification for each truckload that the material meets the requirements in Specification B for the given facility. If certification is not present at time of delivery, the facility shall refuse acceptance of shipment. The owner or operator shall supply one of the following at time of delivery:

a. A fuel analysis of the Btu value, moisture, ash, and sulfur content (% by weight), conducted on a representative sample of each shipment received.

b. Written certification from the supplier, signed by a responsible official that certifies the aforementioned fuel characteristics for each shipment delivered to the facility.

Note: The Contractor shall conduct coal sampling and analysis with sufficient frequency to assure that the coal supplied meets the Commonwealth’s specifications.