Small AC Water Main Replacement (FY24) - Materials Only

The City of Sarasota is requesting materials-only bids for pipe, fittings, and appurtenances for the Small AC Water Main Replacement-FY24 project under ITB #26-31JS, with bids due June 16, 2026 at 2:30 p.m. Eastern Time—a deadline that has already passed as of the current date.

All materials must conform to the City of Sarasota's Potable Water Approved Material List (Appendix A-1), which specifies approved manufacturers and products across eight categories: valves and accessories, service materials, pipe materials and accessories, pipe fittings, fire hydrant assemblies, metalwork, finishes, and equipment. Contractors are required to select exclusively from the approved list and must submit four executed sets of the completed checklist with any necessary shop drawings to the City and Engineer for approval prior to material procurement. Recommendations for approved alternates not on the checklist must be submitted at least ten calendar days in advance. American Iron and Steel requirements and Buy American Act provisions take precedence over materials listed in the checklist. The City will reject materials not conforming to specifications and the checklist; contractors bear all costs and responsibility for unapproved purchases.

Delivery is free-on-board to the City of Sarasota Utilities Department at 1750 12th Street, Sarasota, Florida, within ninety calendar days of purchase order issuance, restricted to weekdays between 8:00 a.m. and 3:00 p.m. Eastern Time, with partial shipments acceptable. All items must be new, undamaged, and carry a twelve-month warranty covering parts and labor, including loaner equipment if warranty work exceeds forty-eight hours. The contract term is one year with two one-year renewal options for a total of three years. Vendors must provide guaranteed delivery timeframes in their bids; failure to do so renders the bid non-responsive. Respondents must be registered with the Florida Division of Corporations prior to contract award. Questions were due June 8, 2026 at 5:00 p.m.