Slide gate repair (supply and install)

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is issuing a Request for Bid for slide gate repair supply and installation services at the NH Department of Corrections facility located at 138 East Milan Road, Berlin, NH 03570. The procurement involves supplying and installing replacement components for two slide gate systems, specifically two LiftMaster LM-INSLULMC single slide gate operators to replace existing GSL-100-43-B2 drive units, along with associated hardware including LM-HTR460 460-volt heater kits, LM-3PHCONV 3-phase conversion kits, LM-MRIN riser mounts, and 10-foot anti-corrosion nickel-plated #40 replacement roller chains. Bidders must submit separate line-item pricing for total materials costs and total labor costs on the provided bid form, with all pricing inclusive of delivery and installation, and the successful vendor must complete delivery and installation within fourteen calendar days from contract award. The key deadlines include a mandatory site visit window opening on March 19, 2026 at 10:00 AM, a question submission deadline of March 24, 2026, a state response deadline of March 25, 2026, and a bid submission deadline of March 31, 2026 at 1:15 PM Eastern Time. All vendors must be registered with the NH Bureau of Purchase and Property and, if applicable, with the NH Secretary of State, must provide a certificate of comprehensive general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and must ensure all on-site employees undergo background checks at no cost to the vendor. Work must be performed between 7:00 AM and 3:00 PM unless pre-approved otherwise, with ten-day advance notice required for any schedule variations, and the successful vendor must provide a one-year warranty (or manufacturer's standard period, whichever is greater) covering 100 percent of parts, shipping, labor, travel, lodging, and expenses.

The procurement documents do not identify any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are listed in the bid materials. The bid price must be all-inclusive with no additional surcharges, fuel charges, or credit card fees permitted, and the contract will be awarded to the responsible vendor submitting a conforming bid at the lowest total cost. Payment will be made via ACH thirty days after invoice receipt and acceptance of all delivered items by the agency. No specific budget range or award value is provided in the contract opportunity documentation. The State reserves the right to terminate the contract at any time with thirty days' written notice and may reject any or all bids or make awards by individual item or portion thereof.