Site Visit*Generator Prev. Maint. - DCFS

The Louisiana Department of Children and Family Services (DCFS) is seeking a comprehensive generator preventative maintenance contract covering five parishes: Bossier, East Baton Rouge, Lafayette, Rapides, and Vernon. The procurement solicits a turnkey generator maintenance service that includes two annual inspections - one major and one minor - for multiple generator locations. Bidders are required to conduct site visits and evaluate each location before submitting a proposal, with the state requesting a full-service solution encompassing labor, materials, equipment, transportation, insurance, and licensing. The contract will run from July 1, 2025, through June 30, 2026, with potential two-year renewal options. Key deliverables include a minor annual preventative maintenance inspection, a major annual preventative maintenance inspection, and hourly repair services, with the state reserving the right to cancel minor inspections due to potential funding constraints. The bid is scheduled to open on June 4, 2025, at 10:00 AM CST, with bidders required to submit responses through the LaGov online procurement system.

The procurement appears to be open to all qualified vendors registered in the LaGov system, with no specific set-aside designations mentioned in the available documentation. Bidders must submit comprehensive pricing for three line items: Minor Annual Preventative Maintenance, Major Annual Preventative Maintenance, and Hourly Repair Services (100 hours). The state intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder meeting the specifications. While specific budget ranges are not explicitly detailed, the contract will cover maintenance services for multiple generators across five parishes, suggesting a potentially substantial contract value. Repair services will be executed on a task order basis and require approval from the DCFS Emergency Preparedness Director. Prospective vendors must provide all required documentation with their submission and be prepared to integrate with existing DCFS infrastructure and emergency preparedness systems.