Simple Cycle Gauge Panel Heaters

The City of Austin Purchasing Office is soliciting quotes for six explosion-proof heaters for simple cycle gauge panels under IFQ 1100 BAS1106, with quotes due November 2, 2026 at 2:00 p.m. The City initially solicits certified HUB or M/WBE vendors by email and expands to all registered vendors online only if adequate quotes are not received.

The solicitation is a single line item for six estimated units of 750W, 208V, single-phase explosion-proof convection heaters with built-in thermostats, rated for Class 1, Division 1, Groups A, B, C, and D environments. The quantity is an estimate with no guarantee of purchase. Offerors must identify the manufacturer and part number of the heater offered. Delivery goes to Austin Energy's Sand Hill Energy Center at 1101 Fallwell Lane, Del Valle, Texas 78617, on an FOB Destination basis, with all-inclusive pricing that covers handling, shipping, and applicable discounts.

The City will award to the lowest responsive offer meeting minimum qualifications. Pricing must be no higher than the lowest prices charged to comparable entities, and the contractor must notify the City of subsequent price reductions. Payment is due within thirty days of receipt of properly documented invoices, contingent on delivery satisfying City requirements. The City is exempt from federal excise and state sales taxes.

Respondents must certify non-discrimination compliance, wage theft ordinance compliance, and non-debarment status. Contractors must carry general liability and business automobile liability coverage with minimum limits of $500,000 per occurrence, plus workers' compensation. Common carrier shipments waive the workers' compensation and automobile liability requirements.

Quotes must be emailed to Bailie Shotwell at Bailie.Shotwell@AustinTexas.gov with a completed Price Sheet and Offer Sheet, and the solicitation number must appear in the subject line of all correspondence.