Silent Intrusion and Fire Alarm Monitoring and Maintenance in Calaveras, Mariposa, and San Joaquin Counties

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is seeking a contractor for Silent Intrusion and Fire Alarm Monitoring and Maintenance services across Calaveras, Mariposa, and San Joaquin Counties. The Invitation for Bid (IFB #10A2832) requires a contractor to provide comprehensive monitoring and maintenance for four fire alarm systems at maintenance stations in Lodi, Altaville, Midpines, and Stockton. The scope includes 60 routine maintenance service visits and 200 hours of non-routine maintenance services, with monitoring required on a 24/7 basis. Routine services will be performed during normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), while non-routine services can occur outside standard hours and on holidays. Bidders must possess a valid Department of Industrial Relations registration, a current C-10 Electrical Contractor license, and an Alarm Company Operator license. Key deadlines include November 5, 2025, at 5:00 p.m. for written questions, and a bid opening scheduled for November 13, 2025, at 2:30 p.m., with an estimated contract award date of November 20, 2025.

The procurement includes specific set-aside requirements and participation goals, mandating a 25 percent Small Business participation goal and a three percent Disabled Veteran Business Enterprise (DVBE) participation requirement. A DVBE Incentive Program is also applicable to the contract. The total bid must not exceed $461,000.00 and must include all associated costs such as labor, materials, travel, insurance, and taxes. This is a prevailing wage contract applicable if the total bid exceeds $15,000. Insurance requirements are comprehensive, including $1,000,000 per occurrence for general liability, $1,000,000 for automobile liability, and statutory workers' compensation with employer's liability limits of $1,000,000. Payment bonds equal to 100 percent of service requests exceeding $25,000 are required before work commencement. The contract is scheduled to commence on December 1, 2025, and expire on November 30, 2028, representing a three-year service agreement with Caltrans being named as an additional insured on all relevant insurance policies.