Signal Heads and Attachments (Re-Bid)

The City of Tampa's Mobility Department is seeking bids for Signal Heads and Attachments (Solicitation 25-P-00011), a procurement opportunity for various traffic signal equipment. The bid encompasses six response groups including vehicle signals, signal heads, backplates, pedestrian signals, LED retrofit kits, and associated mounting hardware and accessories. Specific quantities include 50 three-section vehicle signals, 20 four-section vehicle signals, and 300 pedestrian signal modules. The initial contract period is one year, with potential renewals for four additional one-year periods, and the City reserves the right to unilaterally extend the contract for up to three additional 30-day periods. Bidders must submit electronic proposals through the OpenGov eProcurement Portal by 2:00 pm on Tuesday, February 18, 2025. Vendor qualifications include business licensing, conflict of interest disclosures, and compliance with local and state regulations. Delivery expectations are within 6 weeks after order receipt, with provisions for backorders and replacement of defective items.

The procurement includes specific provisions for Small Local Business Enterprise (SLBE) and Underutilized Woman and Minority Owned Business Enterprise (U-WMBE) participation, offering a 5% bid discount for certified businesses up to certain maximum amounts. The City has established comprehensive guidelines promoting diversity and opportunities for minority-owned businesses, requiring detailed documentation through forms such as DMI-30 (Payments), MBD-40 (Letter of Intent), and MBD-50 (Good Faith Effort Compliance Plan). Bidders must demonstrate commitment to inclusivity by following ten specific action steps to solicit and engage WMBE/SLBE subcontractors. The department budget for this procurement is $400,000.00, with pricing to remain firm for the first year and potential subsequent price adjustments limited to the Consumer Price Index for All Urban Consumers (CPI-U). Pricing will be on an "as needed, when needed" basis, with no minimum or maximum purchase requirements. The procurement emphasizes breaking down work into economically feasible portions and assisting small businesses in obtaining necessary resources like bonding and insurance.