Sign Pipe

The City of Madison, Wisconsin, through its Finance Department and Traffic Engineering Agency, issued Request for Quotation (RFQ) 4830-0-2019-BO for the procurement of sign pipe on July 24, 2019. The specific procurement involves 12,432 linear feet of steel galvanized pipe with precise specifications: a 2-inch inner diameter, 2-3/8-inch outer diameter, Schedule 40 rating, and 0.154-inch wall thickness. The pipes are to be delivered in 21-foot lengths, strapped in bundles of either 37 or 26 pieces, with a required delivery timeline of 60 days after order receipt. Vendors must deliver materials via flatbed truck with 48 hours advance notice, and quotations will be evaluated based on multiple criteria including cost, quality, compatibility, warranty, delivery capability, past performance, and service reputation. The bid submission deadline was set for August 7, 2019, at 2:00 PM CST, with quotations accepted via email, mail, or fax, and all submissions remaining binding for 90 days.

The solicitation included a local vendor preference policy that provides scoring advantages to suppliers registered with the City of Madison as of the bid due date. Seven vendors submitted bids for this contract, with prices ranging from $2.129 to $3.06 per linear foot, resulting in total extended prices between $26,467.73 and $38,041.92. The contract was ultimately awarded to Commercial Hardware Supply at $2.70 per linear foot, totaling $33,566.40. The procurement identified both local vendors (Lange Enterprises of WI Inc and Sid Harvey's) and non-local vendors (Brixius Mfg Inc, Goodin Company, MD Solutions, and TAPCO). The City reserved the right to award the contract to the most advantageous bidder and potentially accept partial orders. A liquidated damages clause of $50.00 per day was established for late deliveries, providing additional contractual protection for the municipality.