About this file
This Request for Quotation (RFQ 4830-0-2019-BO) is issued by the City of Madison, Wisconsin, Finance Department on behalf of the Traffic Engineering Agency. The City seeks quotations for the supply and delivery of sign pipe, specifically 12,432 linear feet of steel galvanized pipe with a 2-inch inner diameter and 2-3/8-inch outer diameter, Schedule 40, with 0.154-inch wall thickness, provided in 21-foot lengths and strapped in bundles of 37 or 26 pieces. The RFQ was released on Wednesday, July 24, 2019, with quotations due on Wednesday, August 7, 2019, at 2:00 PM CST. Bidders must deliver the materials within 60 days after receipt of order on a flatbed truck with 48 hours advance notice. No site visits, bidders' conferences, or award dates are specified in the solicitation.
Quotations must include all shipping charges with FOB pricing to Madison, and prices are evaluated based on cost, quality, compatibility, warranty, delivery capability, past performance, and service reputation. The City reserves the right to award the contract to the responsive and responsible bidder offering the most advantageous terms and may accept partial orders. A local vendor preference policy provides scoring preference to suppliers registered with the City of Madison as of the bid due date. Liquidated damages of $50.00 per day apply for late deliveries. Bidders may submit quotations via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. All quotations are binding for 90 days following the bid due date unless otherwise specified by law.
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| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/28/2016-RFQ 4830.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4830-0-2019-BO
For: Sign Pipe
Released Date: Wednesday, July 24th, 2019
Due Date: Wednesday, August 7th, 2019 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4830-0-2019-BO
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4830-0-2019-BO
RFQ 4830.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 266-9034 ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O'Donnell City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4830-0-2019-BO
RFQ 4830.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
A. Delivery on flatbed truck. Request 48 hours advance notice of delivery to 608-266-9034.
B. Delivery to be within 60 days After Receipt of Order (ARO). Liquidated damages for late delivery:
$50.00 per day.
C. Confirm receipt of order to Ed Smith via e-mail at ersmith@cityofmadison.com
D. Direct questions on specifications to Ed Smith at 608-266-9034, ersmith@cityofmadison.com http://www.cityofmadison.com/business/localPurchasing mailto:ersmith@cityofmadison.com mailto:ersmith@cityofmadison.com
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4830-0-2019-BO Sign Pipe This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price
1. 12,432
LF
PIPE, STEEL, GALVANIZED, 2 IN I.D., 2-3/8 IN O.D.,
SCHEDULE 40, WALL THICKNESS .154 INCHES. NO
THREADS, 21 FOOT
LENGTHS. TO BE STRAPPED IN BUNDLES
OF 37 OR 26 PIECES, in conformance with the special provisions described in this solicitation.
in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4830-0-2019-BO Sign Pipe This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 4830 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| A. Delivery on flatbed truck. Request 48 hours advance notice of delivery to 608-266-9034. |
| B. Delivery to be within 60 days After Receipt of Order (ARO). Liquidated damages for late delivery: $50.00 per day. |
| C. Confirm receipt of order to Ed Smith via e-mail at ersmith@cityofmadison.com |
| D. Direct questions on specifications to Ed Smith at 608-266-9034, ersmith@cityofmadison.com |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4830-0-2019-BO Sign Pipe |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4830-0-2019-BO Sign Pipe |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .