Sign Hardware and Sign Supports - Statewide

The Missouri Department of Transportation (MoDOT) and Missouri Highways and Transportation Commission (MHTC) are issuing an Invitation for Bid (IFB) for Sign Hardware and Sign Supports to be supplied statewide throughout Missouri across six geographic districts. This procurement encompasses five product categories: Category 1 consists of 13 sign hardware items including aluminum post clamps, extruded panel clamps, and aluminum backer bars; Category 2 includes 8 sign support items in various sizes and clamp types packaged in sets of 50; Category 3 requests 4 fastener items packaged at 2,000 pieces per box; Category 4 comprises 3 clip and bolt assembly items; and Category 5 specifies 12 zinc-plated fastener items with pricing required per box. All products must comply with Missouri General Services Specifications (MGS) 08-01D and appear on MoDOT's Approved Products List for Traffic Signals and Highway Lighting Equipment. Bidders must bid on every line item within each category to be considered responsive and must state the manufacturer brand and part number for all submitted products. The contract period runs from the date of award through March 31, 2027, with four additional one-year renewal options available, providing a potential contract term of up to five years. The solicitation opened on March 17, 2026, at 11:00 AM Central Time and closes on March 31, 2026, at 2:00 PM Central Time, with all responses to be submitted electronically through the MissouriBUYS system and no email submissions accepted. Pricing shall be firm and fixed for the original contract period, with all costs including freight and delivery charges FOB destination and freight prepaid, and no price increases permitted during the first six months of the original contract period or renewal periods. Delivery is required within 30 calendar days of purchase order receipt, with liquidated damages assessed at $100 per day per complete order for late deliveries.

The solicitation includes requirements for minority and women business enterprise (M/WBE) participation and Service-Disabled Veteran Enterprises (SDVE) preference consideration. Award will be made on a category-by-category basis to the lowest responsive bidder meeting all specifications, with MHTC reserving the right to reject any or all bids. Bidders must complete Exhibit N regarding Buy American Act compliance and certifications regarding drug-free workplaces and nondiscrimination. All submitted products must be compliant with detailed technical specifications outlined in the attachment documents, including ASTM standards for aluminum alloys and fastener components, and bidders may propose alternate products only if they meet or exceed specifications with detailed justification. The procurement documents do not specify an estimated award value or budget range, indicating that contract value will be determined based on the lowest responsive bids received for each category. No incumbent vendors or current contractors are identified in the solicitation materials, suggesting this may be a new contract or a complete re-competition of existing supply arrangements.