Shuttle Services

The OC Fair & Event Center is issuing a formal invitation for bid (IFB Number SS-01-26) for shuttle services, with proposals due by April 17, 2026. This procurement seeks an all-inclusive shuttle service provider to operate transportation services across multiple event locations, including Orange Coast College Lot "E," Orange County Fair Lot "E," Davis Magnet School Lot, and potential offsite locations. The contract term is five years, commencing June 1, 2026, through May 31, 2031, with three optional renewal years available. The estimated annual service hours total 2,875 hours, with specific allocations of 805 hours each for Orange Coast College, Orange County Fair, and Davis Magnet School; 120 hours for interim year-round events; and 340 hours for offsite locations. Bidders must submit an all-inclusive hourly rate that encompasses personnel, equipment, supplies, setup, operation, maintenance, and teardown services. The cumulative estimated hours over the five-year base period are 13,775 hours for OC Fair events and 600 hours for interim year-round events, though contractors are not guaranteed any specific amount of work and actual billing must reflect work performed at quoted rates. Completion and submission of the mandatory Signature Page (Form A-3) is required; failure to include this document will result in automatic disqualification.

The procurement documents provided do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The contract award will be determined on a "not to exceed" basis reflecting the hourly rates submitted in the Financial Proposal Bid Form, with a 10% contingency included that may only be utilized if the district requires and approves additional services. All quantities provided are approximations, and bidders should be aware that actual work assignments may vary from the estimated hours. The financial bid form utilizes an automated calculation system where bidders enter proposed hourly rates in designated yellow-highlighted cells in column D, with all other financial figures automatically populating based on these entries. While specific budget ranges or award values are not explicitly stated in the available documentation, the total contract value can be calculated by multiplying the submitted hourly rates by the estimated hours provided for each service location and contract year.