Copy_of_IFB_Financial_Bid_Form_Final_Release.xlsx

This is a Financial Proposal Bid Form for IFB Number SS-01-26 issued by the OC Fair & Event Center in California for Shuttle Services. The contract encompasses shuttle services across multiple event locations including Orange Coast College Lot "E," Orange County Fair Lot "E," Davis Magnet School Lot, and potential offsite locations. The contract term spans five years from June 1, 2026, through May 31, 2031, with three optional renewal years (Option Years 1, 2, and 3). The estimated service hours total 2,875 hours annually across the base years, with specific hour allocations: 805 hours each for Orange Coast College, Orange County Fair, and Davis Magnet School; 120 hours for interim year-round events; and 340 hours for offsite locations (subject to determination). Over the five-year period, the cumulative estimated hours are 13,775 hours for OC Fair events and 600 hours for interim year-round events.

Bidders must submit an all-inclusive hourly rate that covers personnel, equipment, supplies, setup, operation, maintenance, and teardown services. The Financial Proposal Bid Form includes yellow-highlighted cells in column D where bidders enter their proposed hourly rates; all other cells automatically populate based on these entries. A 10% contingency has been included and may only be utilized if the district requires and approves additional services. The form notes that all quantities are approximations and contractors are not guaranteed any specific amount of work; actual billing should reflect work performed at the rates quoted. Completion of the Signature Page (Form A-3) is mandatory, and failure to submit it will result in disqualification. The contract amount will be determined as a "not to exceed" figure based on the submitted financial proposal.