Shortage Designation Management System (SDMS) Data

The State of Montana Department of Public Health and Human Services, specifically the Montana Primary Care Office (PCO), issued Request for Proposal DPHHS-RFP-2020-0250 to procure contractor services for maintaining the Shortage Designation Management System (SDMS) data. The procurement seeks a vendor to manage comprehensive data tracking for primary care medical providers practicing in Montana, including detailed documentation for dentists, psychiatrists, internal medicine physicians, obstetricians, gynecologists, pediatricians, and family medicine doctors. The primary objectives include tracking providers' current practice locations, professional hours, and employment status within the state's healthcare ecosystem. The solicitation was open from September 27, 2019, at 3:00 PM MDT to October 25, 2019, at 2:00 PM MDT, with a comprehensive evaluation process utilizing a scoring matrix to assess proposal quality. Bidders were required to complete multiple compliance documents, including an Equal Pay for Women certificate and a Dark Money Declaration form, and submit a single service line item cost proposal covering the entire contract term.

The procurement appeared to be open to qualified vendors without specific set-aside designations for disadvantaged enterprises. WIM Tracking LLC was ultimately awarded the contract for $33,000.00, indicating the project's relatively modest budget scale. The contract involved maintaining a critical healthcare workforce information system, suggesting potential integration requirements with existing state technology infrastructure. While specific vendor qualifications were not explicitly detailed, the complex nature of tracking medical provider data implies that respondents would need sophisticated data management capabilities and familiarity with healthcare workforce tracking systems. The procurement process emphasized compliance, data accuracy, and comprehensive provider information management as key selection criteria. The contract's focus on primary care provider designation suggests this is part of Montana's broader healthcare resource allocation and workforce planning strategy.