Shop Towel Rental and Laundry Services

The Commonwealth of Kentucky's Department for Management Services, Division of Facilities Management, issued Request for Bid (RFB) 758 2500000240 on November 18, 2024, seeking qualified vendors to provide shop towel rental and laundry services across twelve geographic facility groups located in Ashland, Bowling Green, Burlington, Fort Knox, Frankfort, Glasgow, Greenville, Jackson, Lexington, London, Paducah, and Richmond. The procurement encompasses bi-weekly pickup and delivery of clean shop towels (18" x 18" size), laundering of soiled towels, shop aprons, floor mats, and associated cleaning services that must meet 40 CFR 261.4(a)(26) specifications for hazardous waste compliance. Estimated annual quantities range from 2,600 to 65,000 towels per location group, with vendors permitted to bid on one or multiple groups. The initial contract period is one year from the date of award, with options to renew for four additional one-year periods by mutual written agreement. Award will be determined using a best value ranking approach with price weighted at 90 points and vendor experience weighted at 10 points, where the lowest-priced bidder receives maximum points and other bidders are scored proportionally. Written questions are due by November 25, 2024, at 10:00 AM ET, with bid closing on December 2, 2024, at 1:30 PM ET, followed by a bid reading at 3:30 PM ET via conference line. All bids must be submitted electronically through the Commonwealth eProcurement System with pricing details on the attached Bid Sheet; vendors must enter only $0.01 in the electronic system field. Prospective bidders should contact Stephanie Durr at 502-564-6521 for additional information.

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with disabilities receive additional preferential considerations under state law. Prior to award, vendors must submit Revenue Form 10A100 for tax registration, the required notarized affidavit confirming compliance with Kentucky campaign finance laws, EEO forms if applicable, and proof of Commercial General Liability Insurance of at least $1,000,000 per occurrence with $2,000,000 aggregate. Prices shall remain firm for the first 12 months, after which increases may be requested with written justification, though price decreases must be reflected immediately. All vendors must be registered in the Vendor Self Service System prior to submission, allowing 24-48 hours for registration completion. The solicitation incorporates terms and conditions outlined in Attachment A and any subsequent addenda, and the Commonwealth reserves the right to deem vendors ineligible for failure to comply with solicitation requirements. Specific contract award values or budget ranges are not detailed in the available solicitation documents.