Shop Rags & Bar Towels Delivery Service

The Southwest Ohio Regional Transit Authority (SORTA), located in Hamilton County, Ohio, is seeking a three-year contract for shop rags and bar towels delivery service across three maintenance locations: Queensgate, Bond Hill, and Access. The Request for Quotation (RFQ) #098-2025RFQL solicits a weekly service involving delivery, removal, and laundering of shop rags and bar towels, with specific weekly quantity requirements: 500 shop rags and 1,500 bar towels for Queensgate, 500 shop rags and 1,000 bar towels for Bond Hill, and 200 shop rags and 200 bar towels for Access. The procurement requires vendors to submit comprehensive, firm-fixed unit pricing that covers all associated project costs, including labor, service fees, surcharges, and delivery. Key procurement dates include a question deadline of September 5, 2025, and a proposal submission deadline of September 18, 2025, at 2:00 pm. SORTA will award the contract to the responsible bidder submitting the lowest responsive price, reserving the right to reject any or all bids based on their evaluation criteria.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide various certifications, including debarment, lobbying restrictions, and non-collusion documentation. Insurance requirements are substantial, with vendors needing to provide certificates demonstrating coverage for workers' compensation, employer's liability, general liability, automobile insurance, and professional liability, with SORTA to be named as an additional insured. While specific budget ranges are not detailed, the comprehensive nature of the service suggests a multi-year contract with potential annual value depending on the unit pricing submitted. Payment terms indicate that SORTA will generally pay contractors within 30 calendar days after invoice approval, with contractors required to pay subcontractors within 10 working days of receiving payment. The contract's funding is contingent upon SORTA's current fiscal year budget availability, which introduces potential financial flexibility or limitation for the selected vendor.