Shop_Rags_&_Bar_Towels_Delivery_Service.pdf

REQUEST FOR QUOTATION

098-2025RFQL

SHOP RAGS & BAR TOWELS DELIVERY SERVICE

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 29, 2025

DEADLINE FOR QUESTIONS: September 5, 2025

RESPONSE DEADLINE: September 18, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

Shop Rags & Bar Towels Delivery Service

I. Introduction

II. Scope of Work

III. Instructions to Bidders

IV. Terms and Conditions

V. Contract Award

VI. Vendor Questionnaire

VII. Bid Pricing Form

Attachments:

A - General Terms and Conditions

Request For Quotation #098-2025RFQL

Title: Shop Rags & Bar Towels Delivery Service

1. Introduction

1.1. Summary

The Southwest Ohio Regional Transit Authority is seeking a three (3) year contract to provide weekly delivery, removal, and laundering of shop rags and bar towels at three SORTA maintenance locations.

1.2. Background

The Southwest Ohio Regional Transit Authority ("SORTA"), commonly referred to as Cincinnati Metro, is a regional transit authority organized and operating under Section 306.30 et seq. of the Ohio Revised

Code. As such, it is a political subdivision of the State of Ohio. SORTA provides both fixed-route mass transportation services and paratransit services.

SORTA provides service to the city of Cincinnati, Hamilton County Ohio, and parts of Butler, Clermont, and Warren Counties. SORTA operates 46 fixed routes. SORTA provides both fixed-route mass transportation and paratransit services through approximately 300 city-type transit buses and 50 paratransit vehicles.

1.3. Contact Information

Katie Nussbaum Procurement Specialist 1401 Bank Street Cincinnati, OH 45214 Email: katie.nussbaum@go-metro.com Phone: (513) 632-7632

Department:

Maintenance

1.4. Timeline

Release Project Date August 29, 2025

Question Submission Deadline September 5, 2025, 2:00pm

Addendum/Response to

Questions/Clarifications

September 10, 2025, 4:00pm

Proposal Submission Deadline September 18, 2025, 2:00pm mailto:katie.nussbaum@go-metro.com tel:(513)632-7632

2. Scope of Work

2.1. Project Overview

The Southwest Ohio Regional Transit Authority is seeking a three (3) year contract to provide weekly delivery, removal, and laundering of shop rags and bar towels at three SORTA maintenance locations:

Queensgate (1401 Bank Street, Cincinnati, OH 45214)

Bond Hill (4700 Paddock Road, Cincinnati, OH 45229)

Access (1801 Transpark Drive, Cincinnati, OH 45229)

SORTA’s maintenance shops use rags and towels for daily operations. The shop rags are used in cleaning mechanical devices or parts that are soiled by substances such as oil and/or grease. The bar towels are used in wiping and cleaning the interior of buses.

2.2. Work Performed

SORTA is looking for a responsible vendor to perform the following:

• Supplying clean shop rags and bar towels on a weekly basis.

• Removing, transporting, and laundering used rags and towels in an environmentally responsible manner.

• Ensuring continuous availability of clean rags and towels to support daily maintenance operations.

• Restocking rags and towels weekly and bi-weekly at all three designated SORTA facilities.

• Emptying and cleaning all rag and towel receptacles at each site on a weekly and bi-weekly basis.

2.3. Product Specifications

• Shop rags and bar towels must measure approximately 18” x 18” (or comparable size).

• All items must be free of holes, tears, frayed edges, and foreign materials (e.g., dirt, mold, residue, or unpleasant odors).

• Bar towels must be delivered clean, dry, and lint-free.

• All products must meet or exceed industry standards for absorbency, durability, and functionality.

2.4. Replacements

• Shop rags and towels that are damaged, lost, or missing are considered replacements and will be in addition to our regular weekly and bi-weekly deliveries.

• Final quantities will need to have documentation and signed off on by SORTA management.

2.5. Documentation and Invoicing

• The Vendor must provide a delivery log detailing the quantity of clean rags and towels delivered, and the number of soiled materials removed.

o The vendor will be responsible for keeping track of inventory throughout the contract.

• Each invoice must be signed by a designated SORTA supervisor or manager upon delivery and must include the delivery date and quantities. A copy of the signed invoice will be retained by SORTA.

2.6. Quantities

Weekly Estimated Delivery:

Queensgate Shop Rags 500

Bar Towels 1500

Bond Hill Shop Rags 500

Bar Towels 1000

Bi-Weekly Estimated Delivery:

Access Shop Rags 200

Bar Towels 200

2.7. Additional Requirements

• The Vendor is responsible for the full transportation cycle of soiled rags and towels, including their removal from the premises.

• All services must be carried out in a manner that minimizes disruption to maintenance operations.

o Hours of Operations: Monday-Friday 8:00-4:00

• Unit price must include any labor, service fees, surcharges, delivery, and all other fees that may be associated with this project. Pricing shall only be included in the Bid Pricing

Form - Section 7.

3. Instructions to Bidders

3.1. Bid Preparation Cost

SORTA will not reimburse proposers for any costs incurred in the preparation and submittal of proposals or participation in the evaluation and negotiation process.

3.2. Questions Concerning This Solicitation

Any questions regarding this solicitation shall be submitted through the e-Procurement Portal no later than 2:00 pm on Friday, September 5, 2025 (EST). Telephoned questions will not be accepted. Proposers shall not contact any other SORTA personnel regarding any aspect of this solicitation. Any proposer found to have had such contact shall be barred from participation in this solicitation and any subsequent contract, either as a prime contractor or subcontractors.

SORTA anticipates that responses to questions submitted will be provided to all known proposers by 4:00 pm on Wednesday, September 10, 2025. If the responses materially alter the terms of this solicitation, they will be incorporated in an amendment to the solicitation. No communication by SORTA or any of its

Trustees, officers, employees, agents or representatives shall alter the terms of this solicitation or bind

SORTA in any manner, unless incorporated in such an amendment.

3.3. Revisions and Amendments to the Solicitation

SORTA reserves the right in its absolute discretion to revise or amend this Solicitation, including the

Scope of Work, up to the time set for receipt of Bids. Any such revision or amendment, if any, will be sent via email to all Bidders who have downloaded a copy of this Solicitation from the e-Procurement

Portal. Bidders shall acknowledge any and all addenda electronically via the e-Procurement Portal as part of their bid package.

3.4. Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form with the documents specified here:

A. Bid Pricing Form

1. The Bidder shall complete the Bid Pricing Form, including submittal of pricing in the spaces provided. Use of any other form or format shall disqualify the bidder unless otherwise noted in this solicitation.

2. The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and

Conditions set forth in this RFQ. Unit price must include any labor, service fees, surcharges, delivery, and all other fees that may be associated with this project.

A. Certification Forms

1. Certification Regarding Debarment, Suspension and Other Responsibility Matters

2. Personal Property Tax Affidavit

3. Certification of Restrictions on Lobbying https://procurement.opengov.com/governments/513/portal/go-metro https://procurement.opengov.com/governments/513/portal/go-metro https://procurement.opengov.com/governments/513/portal/go-metro

Proposals must be received no later than 2:00 pm on Thursday, September 18, 2025 (EST). Late proposals will not be accepted, except as described below.

3.5. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA) will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation. No hard copy submittals will be accepted. Any required notarizations shall be done by a licensed notary or by an online notary pursuant to Ohio Revised Code Section 147.60 et seq.; a listing of such notaries may be found on the Ohio Secretary of State website:

Online Notary Search

3.6. Bid Modification or Withdrawal

Prior to the bid submission due date, Bids may be modified or withdrawn by the Bidder electronically via the e-Procurement Portal. Any such modification must be delivered in the manner for submission of Bids as set forth above, and received by SORTA by no later than the bid submission due date and time specified in the Introduction Section. If withdrawal is timely received, SORTA shall acknowledge the request for withdrawal of Bid. If a modification is timely received by SORTA prior to the date and time set for the receipt of Bids, then that modification will be considered by SORTA as a part of the original

Bid.

3.7. Late Bids

Any bid that is received at the website or office designated for the receipt of such Documents after the exact time specified is “late” and will not be considered, unless:

A. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

B. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

https://notarysearch.ohiosos.gov/ords/f?p=ENSEARCH:SEARCH:7352870426289:::1::

3.8. Verification of Proposer Responsibility

SORTA may undertake such investigations as it deems necessary to determine the ability of each

Proposer to perform the work, and the Proposer shall furnish to SORTA all such information and data as

SORTA may request for this purpose. SORTA reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy SORTA that such proposer is properly qualified to carry out the obligations of the contract and to complete the work required, hereunder.

SORTA may require the proposer to submit any of the following information as part of the evaluation process:

(1) proposer’s performance record;

(2) proposer's certified, audited financial statements for up to three (3) prior years; and

(3) such additional information as will satisfy SORTA that the Proposer is adequately prepared to fulfill the contract.

SORTA also reserves the right to verify a proposer’s indirect cost rates, such as provisional overhead

(burden) and General & Administrative (G&A) rates, before or after award of a contract. In this connection, SORTA may request the proposer to provide copies of undisputed audits of the proposed by

(1) other FTA grantees;

(2) the federal government; or

(3) state government.

3.9. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

A. The character, integrity, reputation, judgment, and efficiency of the bidder;

B. The bidder is neither debarred nor suspended from Federal, State or local programs;

C. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

D. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

E. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

F. The bidder is in compliance with applicable licensing and tax laws and regulations;

G. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

H. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities, I. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

J. The bidder is able to provide a:

1. Satisfactory current performance record, and

2. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

K. The Bidder’s compliance with contract terms;

L. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3.10. Protests

SORTA’s policy and procedure for the administrative resolution of protests is set forth in §3.10 of

SORTA’s Procurement Procedures Manual (PPM). The PPM contains rules for the filing and administration of protests. SORTA shall furnish a copy of §3.10 upon request. The policy and procedure is available on SORTA’s website at

Microsoft Word - Metro Protest Procedure (9.23) (go-metro.com)

An interested party wishing to protest a matter involving a proposed procurement or contract award, shall file a written submission with the Director of Procurement by certified mail or other delivery method by which receipt can be verified. Electronic submission of protests is not acceptable unless an original signed copy of the protest is received by the Director within 24 hours (not including weekends and holidays) after receipt of the electronic copy.

https://www.go-metro.com/uploads/Metro%20Protest%20Procedure%20(9.23).pdf

The Director may, however, permit the electronic provision of supplemental information after the initial protest submittal. The protest shall include, at a minimum:

The name and address of the protesting party and its relationship to the procurement sufficient to establish that the protest is being filed by an interested party;

• Identity of the contact person for the protestor, including name, title, address, telephone, fax and e-mail addresses. If the contact point is a third party representing the protester, the same information must be provided, plus a statement defining the relationship between the protester and the third party;

• Identification of the procurement;

• A description of the nature of the protest, referencing the portion(s) of the solicitation involved;

• Identification of the provision(s) of any law, regulation, or other governance upon which the protest is based;

• A compete discussion of the basis for the protest, including all supporting facts, documents or data;

• A statement of the specific relief requested.

The protestor is solely responsible for the completeness and validity of the information provided. Any documents relevant to the protest should be attached to the written submission. Documents which are readily available on the Internet may be referenced to an appropriate link.

3.11. Confidential Information

All proposals and documents submitted in response to this RFQ are subject to the disclosure provisions of the Ohio Public Records provisions of Ohio Revised Code Chapter 149.43. Proposers should be mindful to avoid providing proprietary information such as trade secrets copyrighted material, or other information of a sensitive or confidential nature. Any such information that is determined to be necessary in order to respond adequately and competitively must be placed at the end of the designated section of the Proposal for easy reference and removal. Any blanket claim of exemption from disclosure or inclusion in a claim for disclosure of information, which is patently subject to disclosure, or any other such claim which may constitute an abuse of the right of exemption may, at SORTA’s sole discretion, render the entire proposal subject to disclosure.

3.12. Cone of Silence

A. To ensure a proper and fair evaluation, SORTA has established a “cone of silence” applicable to all competitive selection processes, including RFP’s, RFQ’s, and IFB’s. The cone of silence is designed to protect the integrity of the procurement process by shielding it from undue influences. The cone of silence will be imposed on all competitive selection processes beginning with the advertisement for the same and ending with the Board’s approval of the recommended award (if applicable).

B. The cone of silence prohibits any communications regarding a specific RFP, RFQ, or IFB between:

1. A potential respondent (which includes vendors, service providers, bidders, proposers, lobbyists, and consultants) and their representative(s) and SORTA staff, except for communications with the Procurement Department staff responsible for administering the solicitation, provided the communication is strictly limited to the procedural matters of the competitive selection process.

2. A potential respondent and their representative(s) and a member of the Board of Trustees.

3. A potential respondent and their representative(s) and any member of the evaluation committee.

4. A Board Member and any member of the evaluation committee.

C. Unless specifically provided otherwise in the applicable solicitation document, the cone of silence does not apply to:

1. Oral communications at the pre-proposal or pre-bid conference.

2. Oral communications during the publicly noticed evaluation committee meetings that are specifically for presentations, demonstrations, or interviews.

3. Oral communications during any duly noticed meeting of the Board of Trustees.

4. Communications relating to the protests made in accordance with the Protest Procedures delineated in this manual or in the solicitation document.

D. Any violation of the cone of silence by a respondent and their representative(s) will result in a rejection of their response to the solicitation and will void any potential contract award related to the solicitation.

E. Any communication regarding matters of process or procurement procedure from a respondent and their representative(s) or lobbyist must be reported to the Procurement Department staff responsible for administering the solicitation.

Any Board Member, Procurement Specialist, or other SORTA employee receiving communications from potential respondents and their representative(s) must be reported to the Procurement Department staff responsible for administering the solicitation. Failure to report such communications may result in a nonresponsive response submission or voided contract award.

3.13. Organizational Conflicts of Interest

Unless specifically exempted by SORTA, any contractor, subcontractors, subsidiary, or other entity which experiences an organizational or personal conflict of interest (Conflict”) is precluded from participation in any procurement affected by the Conflict. This prohibition also applies to any contractor, subcontractors, subsidiary, or other entity which is legally related to such entity or party.

If a bidder or proposer is uncertain whether or not a conflict exists, it should promptly contact SORTA’s

Director of Procurement for a determination. Such inquiries and responses will not be published to other potential bidders. FTA Circular 4220.1F ¶VI.2a (4) (h) defines prohibitions on personal and organizational conflicts of interest, which are further discussed in §2.6 of FTA’s Best Practices

Procurement & Lessons Learned Manual (2016). In general, a personal conflict of interest reflects an individual’s ability to influence the award of a contract and to profit from the result of that award. An organizational conflict exists when any of the following exist:

(1) a firm has access to non-public information as the result of performing a government contract and can use that information to advantage in competing for another government contract;

(2) a firm influences the ground rules (specification or contractual terms) for a government solicitation, potentially biasing those ground rules in its own favor; or

(3) a firm’s work under one government contract requires it to evaluate itself or its work product under another contract, impairing its objectivity.

Should a potential bidder or proposer be aware of a potential Conflict, it shall identify the potential

Conflict in its proposal, together with measures it proposes to remove or mitigate the Conflict. Should any person or entity planning to submit a bid or proposal hereunder be aware of any situation which may fall under the above prohibitions, it shall, no later than the time of submittal of its offer, identify in writing to

SORTA’s Director of Procurement

(1) the nature of the potential conflict;

(2) steps it may take to mitigate the conflict; and

(3) request a waiver of the conflict.

The decision of the Director of Procurement regarding such potential conflicts and possible mitigation measures shall be final. Failure to submit such as statement before or with an offer shall be deemed a certification by the bidder or proposer that, to the best of its knowledge and belief, no such Conflict exists. In the event that a bidder or proposer fails to disclose such Conflict as required herein, its offer may be rejected. Should a bidder or proposer become aware of a potential Conflict after the submittal of an offer, it shall promptly notify the Director of Procurement in writing, providing the information required above together with a statement of why the Conflict could not have been identified prior to submittal of the offer.

4. Terms and Conditions

Please see attached Terms and Conditions

5. Contract Award

The contract term shall be Three (3) Years.

Award will be made to the firm(s) whose proposal, in SORTA’s sole judgment, is considered to be most advantageous to SORTA, cost and all other factors considered. SORTA reserves the right to reject any and all bids and to permit or waive minor informalities, irregularities and errors in proposals. SORTA may elect to make an award on the basis of initial proposals or to proceed with the evaluation process defined herein. Incomplete submissions may result in a non-responsive determination

6. Vendor Questionnaire

6.1. Vendor Information Form

6.1.1. Submission Requirements*

All required fields must be completed, including all documents. Please read the instructions on the documents for instructions on filling out required forms. Failure to submit required forms may result in being deemed non-responsive.

☐ Please confirm

*Response required

6.1.2. Authorized Company Representative*

Enter full name of the authorized company representative certifying and submitting this bid

*Response required

6.1.3. By confirming, Bidder certifies that they are the authorized representative * Any electronic confirmations herein shall be as binding as a signature from the authorized representative.

☐ Please confirm

*Response required

6.1.4. Will there be subcontractors as part of this contract* ☐ Yes

☐ No

*Response required

When equals "Yes"

6.1.5. Subcontractor Information Form*

Please download the below documents, complete, and upload. This form must be filled out by each subcontractor.

• Sub_Information_Form.pdf

• SUBCONTRACTOR_PARTICIPATION...

*Response required

6.1.6. System for Award Management (SAM.gov)*

Please enter your company's Legal Name and/or dba Name:

*Response required

6.1.7. System for Award Management (SAM.gov)

Please enter a CAGE Code if applicable.

CAGE stands for Commercial and Government Entity, and a unique CAGE code is assigned to all businesses and individuals that complete their System for Award Management (SAM) registration. This

“system” is a database that contains information about all active government contractors.

https://government-project.s3.us-west-2.amazonaws.com/191648/02d3ca2a-dcc0-4e63-85cf-fa204e63e397_Sub_Information_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4D6WA4QKU%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T163231Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIQDIM860jIVh%2FV1E%2FJ7YuRjEWxpLvcUD8wMFaAsUe9DZxAIgH0U%2FJqEz%2B%2BnJwmZBi6dzHYeuE6TqyWiV6gB9VR2kHAAqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFL27tfk9SsxiRZzKSrgBBNIlknPgrYtWUyrIiobFwKCUm2hd3F4QBJ49p8%2BBCCeLurIlJ8PASV9RvqT%2FqP0raBbkH5q6fYgEp4VPTU7%2B2KBPWd1NoItjDu4uuDucod%2BFeqFDH4U2xZJER46SbXyWsfN1Ej0ghcbIv6UVB44KZoYOpJo3j7lW2dZ1S9tXUuELh0%2BAqiscURAseChMh2dEo2%2FYzycjTXnIcPcTZyFOESAAEVvxWjjyir7N8Sjq7QlMNy1dUf0jDtnXWn3%2FE3aam5Jxl%2BuqW2tBZnYwP2mvwat%2BAIzjpcmGPjMwPQ%2FzMq52FlGu13ea%2BOl2FJ0dH%2FOH14xgkPKTIC%2FTe5SUvT617OpQQa1Lo1Wzj0E34d%2BZeIU7YET%2FKWBQTg6KMdl55QhdPcPcN37dm7%2FNq4T5v1HkDk69oRQSTi38ajuYhjvuxk9M0NyHvvhNI%2BZsJ1q8ydVH%2FB%2BTE%2FhQ4DReshHFW2BSrpF9sxwupBSedkm08Vt2A4yWGZ6LQ%2FCWqruG94oy8hN78MZfoiKfuFzw46nF8jVbsiz2tZKxp6Bb%2F4NNNpLscbHQFN21jNXY8cWmBqiGA1Pu3%2FtkZIAiZt9AGrsmWrCVFVZWFGMK8KSg1u1JRxhIiWVJ2HVkWSX2BVrJdDvcyVVR63tgWetq1LgnTQS%2B%2BRT2NYn9t%2F2obW3p9KrYBeaJZ5ObRVi%2FY8fof0s6rXaY%2B30LSjCOBaBF9rYrHWMVKekiemfXq6PDPHQrkMv5ddJAnxHw8p9xDDAh6aYHtTKKEyLhq%2Fojosxqa9PIRDA4GFoWuAKc%2Fh1TcKfS7LgKUydCoWrMJaAx8UGOpsBvnbp8u5BrBZH2LGbOcHWlyq28dfVrKbFSc6Yp4x%2F23lgZAYFSYo9Gsar6v7zsKhy5eGIKIhKl4Gm8sHig1lXw1zELeVA0QB1UgM6rDc%2FwFxPMm%2Bwem2cjvytZo6QX5c70CDM41pXjoVZA80zphfi7D%2BtrwglAw2zbLNQCXQYG0VrvfTdyQrdPs8wf2kYlNUoC0zMkO%2FMHddDiCQ%3D&X-Amz-Signature=c23716cb54f129b552c0650de757970393b82f40a243675f9eab036304fce8d3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sub_Information_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/191648/acd4a540-e3f4-4920-94ad-e4cff56fd708_SUBCONTRACTOR_PARTICIPATION_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4D6WA4QKU%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T163231Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIQDIM860jIVh%2FV1E%2FJ7YuRjEWxpLvcUD8wMFaAsUe9DZxAIgH0U%2FJqEz%2B%2BnJwmZBi6dzHYeuE6TqyWiV6gB9VR2kHAAqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFL27tfk9SsxiRZzKSrgBBNIlknPgrYtWUyrIiobFwKCUm2hd3F4QBJ49p8%2BBCCeLurIlJ8PASV9RvqT%2FqP0raBbkH5q6fYgEp4VPTU7%2B2KBPWd1NoItjDu4uuDucod%2BFeqFDH4U2xZJER46SbXyWsfN1Ej0ghcbIv6UVB44KZoYOpJo3j7lW2dZ1S9tXUuELh0%2BAqiscURAseChMh2dEo2%2FYzycjTXnIcPcTZyFOESAAEVvxWjjyir7N8Sjq7QlMNy1dUf0jDtnXWn3%2FE3aam5Jxl%2BuqW2tBZnYwP2mvwat%2BAIzjpcmGPjMwPQ%2FzMq52FlGu13ea%2BOl2FJ0dH%2FOH14xgkPKTIC%2FTe5SUvT617OpQQa1Lo1Wzj0E34d%2BZeIU7YET%2FKWBQTg6KMdl55QhdPcPcN37dm7%2FNq4T5v1HkDk69oRQSTi38ajuYhjvuxk9M0NyHvvhNI%2BZsJ1q8ydVH%2FB%2BTE%2FhQ4DReshHFW2BSrpF9sxwupBSedkm08Vt2A4yWGZ6LQ%2FCWqruG94oy8hN78MZfoiKfuFzw46nF8jVbsiz2tZKxp6Bb%2F4NNNpLscbHQFN21jNXY8cWmBqiGA1Pu3%2FtkZIAiZt9AGrsmWrCVFVZWFGMK8KSg1u1JRxhIiWVJ2HVkWSX2BVrJdDvcyVVR63tgWetq1LgnTQS%2B%2BRT2NYn9t%2F2obW3p9KrYBeaJZ5ObRVi%2FY8fof0s6rXaY%2B30LSjCOBaBF9rYrHWMVKekiemfXq6PDPHQrkMv5ddJAnxHw8p9xDDAh6aYHtTKKEyLhq%2Fojosxqa9PIRDA4GFoWuAKc%2Fh1TcKfS7LgKUydCoWrMJaAx8UGOpsBvnbp8u5BrBZH2LGbOcHWlyq28dfVrKbFSc6Yp4x%2F23lgZAYFSYo9Gsar6v7zsKhy5eGIKIhKl4Gm8sHig1lXw1zELeVA0QB1UgM6rDc%2FwFxPMm%2Bwem2cjvytZo6QX5c70CDM41pXjoVZA80zphfi7D%2BtrwglAw2zbLNQCXQYG0VrvfTdyQrdPs8wf2kYlNUoC0zMkO%2FMHddDiCQ%3D&X-Amz-Signature=f07c4f69758b8ee7c2ae3c9475103efde203cebfa863af246f4c4e1dac1806c4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SUBCONTRACTOR_PARTICIPATION_FORM.pdf%22&x-id=GetObject https://federalcontractorregistry.com/system-award-management-5-fast-facts/

6.1.8. Ohio Auditor of State *

Enter your Legal Entity Name for Verification in the Ohio Auditor of State Website.

*Response required

6.1.9. Payment Remittance Address*

Please type in the following format: Name, Address, City, State, Zip code, Phone Number, Email.

*Response required

6.1.10. Federal Employer ID Number (FEIN) or Social Security Number* *Response required

6.1.11. NAICS CODE*

Please enter your NAICS Code

*Response required

6.1.12. Payment Terms*

You agree to NET 30 Terms as stated in our Terms and Conditions.

☐ Please confirm

*Response required

6.1.13. Age of Firm*

*Response required

6.1.14. Small and Disadvantaged Business Certification

If Certified Small and Disadvantaged Business Enterprise, please upload a copy of the certificate from the certifying agency.

6.1.15. Annual Gross Receipts*

☐ less than $500,000

☐ $500,000 - $1 million

☐ $1 million to $5 million

☐ more than $5 million

*Response required

6.2. Business Proposal

6.2.1. Insurance Certificates*

Please upload copies of the following certificates below:

• Worker's Compensation

• General Liability Insurance

• Automobile Insurance

• Crime Coverage (including theft, fraud and computer fraud)

• Professional Liability/Errors and Omissions Insurance

6.2.2. The response should also contain a commitment that the proposed pricing will be valid for not less than 120 days from the above deadline for receipt of proposals or any extension thereof.* ☐ Please confirm

*Response required

6.2.3. Technical Specifications*

Please upload technical specification for the products offered and service provided.

*Response required

6.2.4. Meets required specifications*

Please confirm that the products and services meet the minimum requirements of the Scope of Work as outlined in Section 2

☐ Please confirm

*Response required

6.2.5. Acceptance of SORTA/Metro's Terms and Conditions*

As an authorized representative of the company named below, hereinafter called the "Company", I agree to all SORTA/Metro's Terms & Conditions (T&C's), which are included in the attached solicitation package.

The acceptance of SORTA/Metro's T&C's is required in order to provide goods and/or services to

SORTA/Metro.

It is the Company's responsibility to verify SORTA/Metro's current T&C's at the time of services and/or goods are provided.

I understand that all applicable proof of insurance will be required before goods and/or services are provided. It is also understood that the Company is responsible for ensuring compliance of all state regulations.

☐ Please confirm

*Response required

6.2.6. Project Completion *

Offeror can meet the required delivery/completion date as specified in this solicitation.

☐ Please confirm

*Response required

6.2.7. Personal Property Tax Affidavit*

Please download the below document, complete, and upload. This document needs to be notarized.

• PERSONAL_PROPERTY_TAX_AFFID...

6.2.8. Acknowledgment Regarding Debarment, Suspension and Other Responsibility

Matters This Acknowledgment is required to be submitted to SORTA on behalf of the principal bidder/proposer and all Subcontractors whose subcontracts are reasonably anticipated to exceed $25,000 in value.

A. The Bidder/Proposer/Subcontractors ("Attester") certifies to the best of its knowledge and belief that the Attester and/or any of its principals or Subcontractors:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency;

2. Have not, within a three-year period preceding this bid/proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or

Local) transaction or contract or subcontract; violation of Federal or State antitrust statutes, or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and'

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in

Paragraph 2 above; and

4. Have not within a three-year period preceding this bid/proposal had one or more public transactions (Federal, State or local) terminated for cause or default by any federal agency.

"Principals", for the purposes of this acknowedgment, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

This acknowledgment concerns a matter which may be within the jurisdiction of an agency of the United

States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Section 1001, Title 18, United States Code.

• The Attester shall provide immediate written notice to SORTA's Procurement Department if, at any time the Attester learns that its acknowledgment was erroneous when submitted or has become erroneous by reason of changed circumstances.

• A certification that any of the items in Paragraph A exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Attester's responsibility. Failure of the Attester to furnish a certification or provide such additional information as requested by SORTA may render the

Attester non-responsible.

• Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by Paragraph A. The https://government-project.s3.us-west-2.amazonaws.com/28833/82678313-9ea2-48c9-91d9-acbd1eac9eef_PERSONAL_PROPERTY_TAX_AFFIDAVIT.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4D6WA4QKU%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T163231Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIQDIM860jIVh%2FV1E%2FJ7YuRjEWxpLvcUD8wMFaAsUe9DZxAIgH0U%2FJqEz%2B%2BnJwmZBi6dzHYeuE6TqyWiV6gB9VR2kHAAqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFL27tfk9SsxiRZzKSrgBBNIlknPgrYtWUyrIiobFwKCUm2hd3F4QBJ49p8%2BBCCeLurIlJ8PASV9RvqT%2FqP0raBbkH5q6fYgEp4VPTU7%2B2KBPWd1NoItjDu4uuDucod%2BFeqFDH4U2xZJER46SbXyWsfN1Ej0ghcbIv6UVB44KZoYOpJo3j7lW2dZ1S9tXUuELh0%2BAqiscURAseChMh2dEo2%2FYzycjTXnIcPcTZyFOESAAEVvxWjjyir7N8Sjq7QlMNy1dUf0jDtnXWn3%2FE3aam5Jxl%2BuqW2tBZnYwP2mvwat%2BAIzjpcmGPjMwPQ%2FzMq52FlGu13ea%2BOl2FJ0dH%2FOH14xgkPKTIC%2FTe5SUvT617OpQQa1Lo1Wzj0E34d%2BZeIU7YET%2FKWBQTg6KMdl55QhdPcPcN37dm7%2FNq4T5v1HkDk69oRQSTi38ajuYhjvuxk9M0NyHvvhNI%2BZsJ1q8ydVH%2FB%2BTE%2FhQ4DReshHFW2BSrpF9sxwupBSedkm08Vt2A4yWGZ6LQ%2FCWqruG94oy8hN78MZfoiKfuFzw46nF8jVbsiz2tZKxp6Bb%2F4NNNpLscbHQFN21jNXY8cWmBqiGA1Pu3%2FtkZIAiZt9AGrsmWrCVFVZWFGMK8KSg1u1JRxhIiWVJ2HVkWSX2BVrJdDvcyVVR63tgWetq1LgnTQS%2B%2BRT2NYn9t%2F2obW3p9KrYBeaJZ5ObRVi%2FY8fof0s6rXaY%2B30LSjCOBaBF9rYrHWMVKekiemfXq6PDPHQrkMv5ddJAnxHw8p9xDDAh6aYHtTKKEyLhq%2Fojosxqa9PIRDA4GFoWuAKc%2Fh1TcKfS7LgKUydCoWrMJaAx8UGOpsBvnbp8u5BrBZH2LGbOcHWlyq28dfVrKbFSc6Yp4x%2F23lgZAYFSYo9Gsar6v7zsKhy5eGIKIhKl4Gm8sHig1lXw1zELeVA0QB1UgM6rDc%2FwFxPMm%2Bwem2cjvytZo6QX5c70CDM41pXjoVZA80zphfi7D%2BtrwglAw2zbLNQCXQYG0VrvfTdyQrdPs8wf2kYlNUoC0zMkO%2FMHddDiCQ%3D&X-Amz-Signature=e862e163bfac48bc358f7191ef4cc211ee5fa8df545a2be640da617ae681ecd6&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PERSONAL_PROPERTY_TAX_AFFIDAVIT.docx%22&x-id=GetObject knowledge and information of an Attester is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

• The certification in Paragraph A is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Attester knowingly rendered an erroneous certification, in addition to other remedies available to SORTA, SORTA may terminate the contract resulting from this solicitation for default.

If the Attester is unable to acknowledge to any of the statements in this certification, it shall attach an explanation to this acknowledgment.

☐ Please confirm

6.2.9. Certification and Restrictions on Lobbying*

Please download the below documents, complete, and upload.

Acknowledging the Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned Contractor certifies, to the best of his, her or its knowledge and belief, that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of

1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.]

The Contractor, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A

3801, et seq., apply to this certification and disclosure, if any.

• Certification_and_Restricti...

6.2.10. Non-Collusion Statement*

The Bidder guarantees that the Bid submitted is not a product of collusion with any other Bidder, and no effort has been made to fix the Bid price of any Bidder or to fix any overhead, profit, or cost element of any Bid price.

If SORTA determines that collusion has occurred among Bidders, none of the Bids from the participants in such collusion shall be considered. SORTA’s determination shall be final.

☐ Please confirm

*Response required

6.3. Price

6.3.1. Confirm Bid*

The undersigned hereby offers to provide SORTA with services in accordance with the Scope of Services outlined in this solicitation at the prices quoted within the bid table attached, in accordance with the terms of the RFQ.

The pricing proposed shall be firm-fixed price and include all costs, including labor, materials, programs, transportation, specified presentations etc. required to perform the appropriate portion of the Scope of

Services.

It is the proposer’s responsibility to complete and verify this Price Proposal Form, and shall be responsible for any errors or omissions therein. The pricing is being requested in this format for evaluation purposes. Failure to comply may result in the proposal being deemed non-responsive.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/34497/eb1d98b0-29cf-44b7-a81b-64f491366aa2_Certification_and_Restrictions_on_Lobbying.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4D6WA4QKU%2F20250829%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250829T163231Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIQDIM860jIVh%2FV1E%2FJ7YuRjEWxpLvcUD8wMFaAsUe9DZxAIgH0U%2FJqEz%2B%2BnJwmZBi6dzHYeuE6TqyWiV6gB9VR2kHAAqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFL27tfk9SsxiRZzKSrgBBNIlknPgrYtWUyrIiobFwKCUm2hd3F4QBJ49p8%2BBCCeLurIlJ8PASV9RvqT%2FqP0raBbkH5q6fYgEp4VPTU7%2B2KBPWd1NoItjDu4uuDucod%2BFeqFDH4U2xZJER46SbXyWsfN1Ej0ghcbIv6UVB44KZoYOpJo3j7lW2dZ1S9tXUuELh0%2BAqiscURAseChMh2dEo2%2FYzycjTXnIcPcTZyFOESAAEVvxWjjyir7N8Sjq7QlMNy1dUf0jDtnXWn3%2FE3aam5Jxl%2BuqW2tBZnYwP2mvwat%2BAIzjpcmGPjMwPQ%2FzMq52FlGu13ea%2BOl2FJ0dH%2FOH14xgkPKTIC%2FTe5SUvT617OpQQa1Lo1Wzj0E34d%2BZeIU7YET%2FKWBQTg6KMdl55QhdPcPcN37dm7%2FNq4T5v1HkDk69oRQSTi38ajuYhjvuxk9M0NyHvvhNI%2BZsJ1q8ydVH%2FB%2BTE%2FhQ4DReshHFW2BSrpF9sxwupBSedkm08Vt2A4yWGZ6LQ%2FCWqruG94oy8hN78MZfoiKfuFzw46nF8jVbsiz2tZKxp6Bb%2F4NNNpLscbHQFN21jNXY8cWmBqiGA1Pu3%2FtkZIAiZt9AGrsmWrCVFVZWFGMK8KSg1u1JRxhIiWVJ2HVkWSX2BVrJdDvcyVVR63tgWetq1LgnTQS%2B%2BRT2NYn9t%2F2obW3p9KrYBeaJZ5ObRVi%2FY8fof0s6rXaY%2B30LSjCOBaBF9rYrHWMVKekiemfXq6PDPHQrkMv5ddJAnxHw8p9xDDAh6aYHtTKKEyLhq%2Fojosxqa9PIRDA4GFoWuAKc%2Fh1TcKfS7LgKUydCoWrMJaAx8UGOpsBvnbp8u5BrBZH2LGbOcHWlyq28dfVrKbFSc6Yp4x%2F23lgZAYFSYo9Gsar6v7zsKhy5eGIKIhKl4Gm8sHig1lXw1zELeVA0QB1UgM6rDc%2FwFxPMm%2Bwem2cjvytZo6QX5c70CDM41pXjoVZA80zphfi7D%2BtrwglAw2zbLNQCXQYG0VrvfTdyQrdPs8wf2kYlNUoC0zMkO%2FMHddDiCQ%3D&X-Amz-Signature=833ba7b5c5185a053252475c5bd9e8ba4abac5988cd66a3a45c1e997a5a6c8a1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_and_Restrictions_on_Lobbying.docx%22&x-id=GetObject

7. Bid Pricing Form

UNIT PRICING MUST BE ALL INCLUSIVE

UNIT PRICE MUST INCLUDE ANY LABOR, SERVICE FEES, SURCHARGES, DELIVERY, AND

ALL OTHER FEES THAT MAY BE ASSOCIATED WITH THIS PROJECT

Line Item Description Quantity Unit of

Measure Unit Cost Total

Year One

1 Shop Rags Queensgate 500 per unit

2 Bar Towels Queensgate 1,500 per unit

3 Shop Rags Bond Hill 500 per unit

4 Bar Towels Bond Hill 1,000 per unit

5 Shop Rags Access 200 per unit

6 Bar Towels Access 200 per unit

7 Replacement Rags 1 per unit

8 Replacement Towels 1 per unit

Year Two

9 Shop Rags Queensgate 500 per unit

10 Bar Towels Queensgate 1,500 per unit

11 Shop Rags Bond Hill 500 per unit

12 Bar Towels Bond Hill 1,000 per unit

13 Shop Rags Access 200 per unit

14 Bar Towels Access 200 per unit

15 Replacement Shop Rags 1 per unit

16 Replacement Towels 1 per unit

Year Three

Line Item Description Quantity Unit of

Measure Unit Cost Total

17 Shop Rags Queensgate 500 per unit

18 Bar Towels Queensgate 1,500 per unit

19 Shop Rags Bond Hill 500 per unit

20 Bar Towels Bond Hill 1,000 per unit

21 Shop Rags Access 200 per unit

22 Bar Towels Access 200 per unit

23 Replacement Shop Rags 1 per unit

24 Replacement Towels 1 per unit

TOTAL