Shop Hoist and Equipment Inspection, Certification, Parts, Preventative Maintenance and Repair Services

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is requesting bids for inspection, certification, preventative maintenance, repair services, labor, equipment, and replacement parts for vehicle hoists, hydraulic lifting equipment, wheel alignment equipment, tire changing equipment, wheel balancing equipment, and related shop equipment on an as-needed basis, with sealed bids due August 31, 2026 at 3:00 PM and questions due August 24, 2026 at 2:00 PM.

The scope encompasses 27 line items including annual inspections and certifications, preventative maintenance services, diagnostic inspections, service call charges, standard labor (27 hours), overtime labor (4 hours), emergency labor (4 hours), and replacement parts such as slider bolts, anti-foam agents, seal kits, and valve assemblies. Delivery standards mandate parts ordered before noon be delivered within three hours; orders after noon must be delivered by end of next business day. Bidders must submit documentation of five prior projects of similar scope and size. Bids will be evaluated on lowest Grand Total Price submitted by responsive and responsible bidders, with secondary evaluation of material quality, contractor ability and capacity, financial resources, character and reputation, and prior performance history.

The initial contract term is five years from execution with no optional renewal periods. All pricing must be submitted through the City's eProcurement Portal and include all federal, state, and local taxes at 10.5% sales tax. The contract is subject to the City of Pasadena Living Wage Ordinance (applicable to contracts exceeding $25,000) and Equal Employment Opportunity requirements. A Declaration of Non-Collusion is required for solicitations of $75,000 or more. Bond requirements for performance and labor and materials have been waived by the City Finance Director effective July 14, 2026. A Pasadena Business License and Unique Entity ID from SAM.gov are required. Mandatory forms include the Relevant Experience Form, required federal certifications addressing lobbying compliance, vendor questionnaires, and workforce utilization forms.