Shade Structures

The City of St. Petersburg is seeking qualified vendors to construct two shade structures at the St. Pete Youth Farm and North Shore Softball Field through a competitive quote procurement process. The project requires installing a 35 x 35 x 20 feet high shade structure with 4 posts at the North Shore Softball Field and a 20' x 60' structure with 2 hip roof canopies and 6 posts at the St. Pete Youth Farm. Vendors must have a minimum of three years of experience installing shade structures at sports complexes, recreation centers, or swimming pools and provide a 10-year warranty on the commercial 95 fabric. The solicitation requires electronic proposal submissions by March 11, 2025, at 3:00 pm, with a pre-proposal meeting scheduled for March 5, 2025, at 1:00 pm. Vendors must submit questions by March 7, 2025, at 12:00 pm and complete the project by May 1, 2025. The shade structures must remain consistent with other structures throughout the city, and the evaluation will focus on the lowest responsible and responsive vendor.

The procurement includes a Small Business Enterprise (SBE) program with a preference for vendors who can self-perform at least 20% of the work without subcontractors. Insurance requirements are substantial, mandating $1 million in commercial general liability, $1 million in commercial automobile liability, and workers' compensation insurance. While no specific budget range is explicitly stated, the cost proposal includes line items for each shade structure, labor, equipment, and materials. The contract incorporates provisions for obtaining necessary permits and adhering to city standards. Vendors must demonstrate the ability to integrate the new structures with existing city infrastructure and maintain the aesthetic consistency of shade structures throughout St. Petersburg. The procurement appears open to various businesses that can meet the technical and insurance requirements, with a slight advantage given to small, local businesses that can substantially self-perform the work.