Shade Structure Replacement - Pinecraft Park

Sarasota County is seeking quotes for a Shade Structure Replacement project at Pinecraft Park following damage from Hurricane Milton in October 2024. The project involves replacing the south awning of the shuffleboard courts with a new aluminum shade structure measuring 70' x 10', with a front height of 12' and rear height of 10'. Contractors must provide engineered drawings suitable for permitting and wind ratings, complete the work within 90 days of receiving a purchase order, and submit two references demonstrating experience building or replacing shade structures within the past seven years. The solicitation (IFQ #252688MKM) requires comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Business Automobile Liability ($1,000,000 combined single limit). The county will award the contract to the responsive and responsible offeror submitting the lowest total bid price, with the project due date and submission deadline set for April 14, 2025.

The contract is funded through FEMA grant terms and does not appear to have specific set-aside designations for disadvantaged enterprises. Contractors must comply with extensive federal and state regulations, including provisions related to non-discrimination, Americans with Disabilities Act requirements, and domestic procurement preferences. The total project budget is capped at $150,000, with payment to be made upon project completion. All work and materials will be warranted for one year from the county's acceptance, and contractors are responsible for obtaining all necessary permits, with permit fees to be reimbursed without markup. The project is subject to additional compliance requirements outlined in the FEMA Construction Grant Terms, including restrictions on telecommunications equipment usage, record retention guidelines, and prohibitions on using funds from entities of foreign concern. Contractors must also adhere to provisions related to human trafficking, scrutinized companies, and public works project standards.