SFS SW Etnyre Equipment Maintenance & Repair

The Missouri Department of Transportation (MoDOT) Southwest District is procuring maintenance and repair services for Etnyre Equipment through a Single Feasible Source (SFS) solicitation (MODOT SW 0000000037SL). This procurement is designated exclusively for The G.W. Van Keppel Company, the sole authorized distributor of Etnyre Equipment parts and repair services within the Southwest District service area. The scope of work encompasses all maintenance and repair services on an as-needed basis for MoDOT's Etnyre Oil Distributors and Chip Spreaders located throughout the Southwest District, with services to be performed at one of Van Keppel's three regional service locations (Springfield, Joplin, or Kansas City). Bidders must be an Authorized Dealer of Etnyre Equipment located within a reasonable service area of the MoDOT Southwest District and must register with MissouriBUYS while maintaining good standing with the Missouri Secretary of State and Department of Revenue. The contract pricing structure consists of two components: an hourly labor rate for labor services (NAICS 72154501) and a percentage discount off Manufacturer's Suggested Retail Price for parts (NAICS 22101700), with Net 45 payment terms and FOB freight terms. The solicitation opened on April 6, 2026 at 8:00 AM Central Time and closes on April 13, 2026 at 3:30 PM Central Time; all responses must be submitted electronically through MissouriBUYS with completed Exhibits A, B, and N. The contract period extends from the date of award through April 30, 2027, with two optional one-year renewal periods at MoDOT's sole discretion, and no price increases are permitted after six months without documented justification and MoDOT approval.

This procurement includes standard set-aside requirements and compliance provisions applicable to all state contractors, including M/WBE participation reporting, SVD/E preference identification, nondiscrimination provisions, drug-free workplace certification, and federal work authorization verification through E-Verify. No pre-bid conference or facility tour is scheduled. The incumbent vendor is The G.W. Van Keppel Company, which maintains multiple service locations across the region including facilities in Springfield, Tulsa, Oklahoma City, St. Louis, Wichita, Columbia, and Garden City, with existing relationships and infrastructure for Etnyre equipment servicing. Contractors must maintain adequate liability insurance with MoDOT and the Missouri Department of Transportation listed as additional insureds. All work must be authorized by MoDOT personnel with an assigned Purchase Order number prior to commencement, and invoices should be submitted to SWInvoices@modot.mo.gov. Specific award values or budget ranges are not disclosed in the solicitation documents; pricing will be evaluated based on the submitted hourly labor rates and parts discount percentages.