Sewing Machine Repair

The City of Philadelphia Procurement Department is soliciting micro-purchase quotes on behalf of the Philadelphia Department of Prisons for sewing machine repair services under Contract B2728312, with quotes due November 9, 2026 through PHLContracts. Bidders must be located within a 30-minute travel radius of the Philadelphia Department of Prisons, and the City will not reimburse travel time or tolls.

Scope covers diagnosing mechanical and operational faults, disassembly and reassembly, quarterly preventive maintenance, specialized cleaning, and parts replacement, including service on Consew Blade Saw Machines. Vendors must supply all replacement parts at list price and submit a current price list with their quote. Vendors must also hold a Philadelphia business tax identification number and comply with the City's business income and receipts, net profits, and wage tax requirements.

The maximum contract value is $45,000, and the term is one year, terminating 365 days after the effective date with no renewal options. The specification sheet lists the contract period as July 1, 2026 through June 30, 2027. Award goes to the lowest responsible, responsive seller, issued as a Purchase Order. Quoted prices remain valid for 60 days from submission. Delivery is FOB Destination, with prices net of federal excise, transportation, and Pennsylvania sales and use taxes. Payment is by electronic deposit after delivery, City approval, and invoicing.

Insurance requirements include workers' compensation at statutory limits, general liability of $500,000 per occurrence combined single limit, and automobile liability of $300,000 per occurrence combined single limit, naming the City as additional insured with primary coverage. A fully executed Consent and Authorization Agreement must be on file before bid closing, either attached to the vendor profile or included with the first quote.