Seven (7) Seperate Emergency Generator Contracts

The West Virginia Division of Corrections and Rehabilitation is soliciting bids for seven separate emergency generator maintenance and support contracts across correctional and juvenile detention facilities throughout the state, including Eastern Regional Jail and Correctional Facility (two buildings), Northern Regional Jail and Correctional Facility, Potomac Highlands Regional Jail and Correctional Facility, J.M. Chick Buckbee Juvenile Center, Kenneth Honey Rubenstein Juvenile Center, and Vicki V. Douglas Juvenile Center. The procurement seeks contractors to provide preventative maintenance inspections, load bank testing, corrective maintenance, parts supply, and emergency generator rental services for diesel-powered generators ranging from 80 kW to 350 kW in capacity. Required qualifications include West Virginia licensure, factory training with a minimum of three years of emergency generator experience, commercial general liability insurance of $1,000,000 per occurrence, and automobile liability insurance of $1,000,000 per occurrence. Contractors must comply with all facility security requirements, including background checks, NCIC security clearances, and PREA compliance for all employees. The solicitation requires contractors to provide unit pricing for four types of preventative maintenance services, hourly rates for regular, overtime, holiday, and emergency labor, per-trip service charges, parts markup percentages on an estimated $2,000 annual cost, and emergency generator rental rates at single, double, and triple shift levels. Contractors must also provide 24/7/365 emergency telephone service with a two-hour response time for repair requests and three-hour on-site arrival for emergencies. Written questions must be submitted by 2:00 PM EST on September 17, 2025, to Philip K. Farley at the Division of Administrative Services, with bids due by 10:30 AM EST on September 26, 2025, followed by public opening at 11:00 AM EST at 1124 Smith Street, Suite 2100, Charleston, West Virginia 25301.

No set-asides or specific restrictions limiting bidder eligibility to particular organization types or disadvantaged enterprises are specified in the solicitation documents. The procurement does not identify any incumbent contractors or current service providers for these facilities. Each of the seven facilities will be awarded a separate contract with an initial one-year term and potential for four successive one-year renewals, with one contractor selected per facility location. Bid bonds of 5% of the total contract bid amount are required upon submission, while performance and labor/material payment bonds of 100% of each facility's bid amount are required prior to contract award. All parts are reimbursed on a cost-plus basis with contractor-quoted markups, excluding shipping and freight which are passed through at actual cost. The total contract value is capped at $500,000 across all seven facilities, including all initial and renewal terms, delivery orders, and change orders. No Davis-Bacon wage rates apply to this procurement, and contractors are responsible for all travel costs and mileage.