Services Doc2123328231 Parks Community Centers Annual Fitness Equipment Purchase

The City of Portland Parks and Recreation is requesting proposals for an annual fitness equipment purchase for five community center gyms under RFP 212332831, with proposals due November 3, 2026 at 4:00 p.m. Pacific Time. The budget ranges from $37,000 to $125,000 annually, with an estimated total contract value of $150,000 across the solicitation period. Vendors must be resellers of equipment from Hoist, Paramount, Power Systems, Rogue, Hampton Fitness, or Troy — a mandatory brand-compatibility filter.

The scope includes annual supply, delivery, installation, and setup of cardio machines (treadmills, ellipticals, exercise bikes, rowing machines), strength training equipment (dumbbells, kettlebells, barbells, weight plates), functional training apparatus (TRX suspension trainers, battle ropes, Jacobs Ladder), and accessories across Matt Dishman, Charles Jordan, Southwest, Mt. Scott community centers, and Knott Street Boxing facility. Vendors must coordinate annual planning each January with community center managers and perform delivery and installation in May. The City maintains a preferred color standard of black frames with black upholstery; vendors proposing alternative colors or finishes must document compatibility and parts availability. Equipment must accommodate accessibility requirements including adjustable components, low-force mechanisms, and wheelchair-accessible designs for specific items such as the multi-position ergometer with bi-directional step-through entry. Vendors must also provide warranty, maintenance services, and coordinate equipment removal and donation logistics to Knott Street Boxing.

The contract includes an initial three-year term with a five-year renewal option. One award is anticipated. Evaluation weighs proposer capabilities (15%), brand compatibility and equipment quality (20%), availability and lead times (10%), delivery and service support (20%), adaptability and customization (10%), pricing (5%), and corporate responsibility including equal employment opportunity and sustainable business practices (20%). The City reserves Phase 2 interviews or demonstrations with shortlisted proposers. Questions are due October 27, 2026. Proposals are limited to 15 pages and submitted through BuySpeed. A Notice of Intent to Award will be posted on the City's procurement website with a seven-day protest window.