Service & repair daikin unit

The South Carolina Department of Corrections issued a Request for Quote (RFQ 5400021306) for service and repair of a specific Daikin HVAC unit located at SCDC-Kirkland in Columbia, SC. The solicitation, released on April 21, 2021, sought comprehensive maintenance services for a Daikin unit (Model AGZ040EDSEMN00, Serial # STNU171200048), with a detailed scope of work including lockout/tagout procedures, removal of damaged parts, and installation of specific components such as condenser coils, evaporator, TXV, drier cores, sight glass, solenoid valve, transducers, and compressors. Additional required services encompass leak checks, circuit evacuation and dehydration, refrigerant recharge, system startup, and operational verification. The proposal deadline was set for May 6, 2021, at 10:00 AM, with award notification scheduled for May 12, 2021. Submissions were to be made either via physical/mailing address or email to purchasing@doc.sc.gov, with vendors required to submit one signed copy of the cover page and supporting documentation. The award would be made to the lowest responsible and responsive bidder, with delivery expected within 30 days of purchase order receipt.

Vendor participation required mandatory registration with the State of South Carolina, and no subcontracting was permitted. Standard state procurement preferences applied, including resident vendor, resident contractor, and resident subcontractor preference options. Pricing was to be quoted in U.S. dollars, excluding sales or use taxes. Late deliveries would incur escalating penalties, with a five percent penalty for each incremental delay period (1-3 days, 4-7 days, 8-11 days, and 12-15 days). Notably, the initial solicitation did not result in an award, as all received bids exceeded the agency's budgeted amount. Consequently, the Department of Corrections planned to repost the solicitation under a new solicitation number to allow for revised budgetary considerations or alternative vendor proposals. The procurement was overseen by Brittany Driggers as the buyer and Ruthie H. Bishop, CPPB, as the Director of Procurement.