Service Contract for Janitorial Services in John Day, Oregon

The State of Oregon, Department of State Police, is soliciting quotes for janitorial services at the OSP John Day Area Command, located at 545 E Main Street, John Day, Oregon, with quotes due September 8, 2026 at 5:00 p.m. Oregon Small Business Enterprise (OSBE) status is considered in award decisions per OAR 125-246-0230(5)(d).

The scope includes comprehensive janitorial and custodial services as specified in Exhibit A, Section 2, plus pricing for exceptional services and emergency services on an hourly basis. The contractor must provide reimbursable consumables including toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers at the contractor's cost.

The contract term is five years beginning September 25, 2026, with renewal options available up to ten years total. Bidders must register in OregonBuys to be eligible for award and must maintain pricing firm and valid for a minimum of 30 days following the quote due date. No on-site walkthrough is scheduled. Prior to award, the apparent successful offeror must provide certificates of insurance meeting requirements stated in the sample contract and three references of similar companies or agencies served. Bidders must also submit company information demonstrating experience and capability, confirmation of availability to begin services on September 25, 2026, and disclose any exceptions to the specifications or proposed alternative rate structures.

The procurement is classified as Intermediate Procurement under an informal bid process, conducted through an electronic quote submission mechanism. The agency reserves the right to request additional information, conduct on-site or virtual interviews within three days of request, and proceed with the next best quote if negotiations with the selected offeror prove unsuccessful.