Bid Notice-Service Contract for Janitorial Services in John Day_ Oregon.pdf

Responses Due Responses Due in 13 Days, 8 Hours, 17 Minutesin 13 Days, 8 Hours, 17 Minutes

Header InformationHeader Information

Bid Number:Bid Number: S-25700-00017861S-25700-00017861 Description:Description: RFQ - Service Contract for JanitorialRFQ - Service Contract for Janitorial

Services in John Day, OregonServices in John Day, Oregon BidBid OpeningOpening Date:Date:

09/08/202609/08/2026

05:00:00 PM05:00:00 PM

Purchaser:Purchaser: Brittany BakerBrittany Baker Organization:Organization: Department of State PoliceDepartment of State Police

Department:Department: 25702 - Field Operations25702 - Field Operations Location:Location: JDAY - OSP John Day WorksiteJDAY - OSP John Day Worksite

Fiscal Year:Fiscal Year: 2727 Type Code:Type Code: RQ - Request for QuoteRQ - Request for Quote AllowAllow ElectronicElectronic Quote:Quote:

YesYes

Alternate Id:Alternate Id: RequiredRequired Date:Date:

AvailableAvailable Date :Date :

08/26/2026 08/26/2026

08:00:00 AM08:00:00 AM

Info Contact:Info Contact: Brittany Baker,Brittany Baker, Brittany.baker@osp.oregon.gov, 971-Brittany.baker@osp.oregon.gov, 971-

372-0895372-0895

Bid Type:Bid Type: OPENOPEN InformalInformal Bid Flag:Bid Flag: YesYes

Purchase Method:Purchase Method: BlanketBlanket

Begin Date:Begin Date: 09/25/202609/25/2026 End Date:End Date: 09/25/203109/25/2031

Pre Bid Conference:Pre Bid Conference: There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.

Bulletin Desc:Bulletin Desc: The State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP John Day AreaThe State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP John Day Area

Command, located at 545 E Main St. John Day, OR 97845. See Items and Questions sections for additional details. OSBE offers considered perCommand, located at 545 E Main St. John Day, OR 97845. See Items and Questions sections for additional details. OSBE offers considered per

OAR 125-246-0230.OAR 125-246-0230.

Ship-to Address:Ship-to Address: OSP John Day WorksiteOSP John Day Worksite

545 East Main ST545 East Main ST

John Day, OR 97845John Day, OR 97845

USUS

Email:Email:

OSPGeneralServices@osp.oregon.govOSPGeneralServices@osp.oregon.gov

Phone: (541) 575-1363Phone: (541) 575-1363

Bill-toBill-to Address:Address:

HQ Fiscal ServicesHQ Fiscal Services

3565 Trelstad AV SE3565 Trelstad AV SE

Salem, OR 97317Salem, OR 97317

USUS

Email:Email:

OSPAccounting@osp.oregon.govOSPAccounting@osp.oregon.gov

Phone: (503) 378-3720Phone: (503) 378-3720

PrintPrint Format:Format:

File Attachments:File Attachments: OSP John Day floorplan.pdfOSP John Day floorplan.pdf

Sample Contract - John Day Janitorial.pdfSample Contract - John Day Janitorial.pdf

Form Attachments:Form Attachments:

Required Quote AttachmentsRequired Quote Attachments

Desired Attachment NameDesired Attachment Name DescriptionDescription

Discipline Type:Discipline Type: Trade ServicesTrade Services

Procurement Method:Procurement Method: Intermediate ProcurementIntermediate Procurement

Questions:Questions:

Question #Question # PrintPrint

SequenceSequence

RequiredRequired QuestionQuestion ResponseResponse

11 1.01.0 YesYes Offeror must beOfferor must be registered inregistered in

OregonBuys to beOregonBuys to be awarded a Contract.awarded a Contract.

Answer Yes toAnswer Yes to acknowledge.acknowledge.

22 2.02.0 YesYes Submit pricing on theSubmit pricing on the

Items tab and answerItems tab and answer each question in thiseach question in this section. Answers andsection. Answers and pricing togetherpricing together

Bid Solicitation: S-25700-00017861Bid Solicitation: S-25700-00017861 javascript:downloadFile('783119');

javascript:downloadFile('783198');

constitute your quote.constitute your quote.

No separate quoteNo separate quote document is required.document is required.

Attachments (literature,Attachments (literature, itemized quotes) mayitemized quotes) may be added but do notbe added but do not replace these answers.replace these answers.

33 3.03.0 YesYes A Contract will beA Contract will be offered to the offeroroffered to the offeror whose quote will bestwhose quote will best serve the interests ofserve the interests of the Agency inthe Agency in accordance with ORSaccordance with ORS

279B.070. Answer Yes279B.070. Answer Yes to acknowledge.to acknowledge.

44 4.04.0 YesYes Best interest of theBest interest of the

Agency will beAgency will be determined per ORSdetermined per ORS

279B.070, taking into279B.070, taking into account price as well asaccount price as well as considerationsconsiderations including, but notincluding, but not limited to, experience,limited to, experience, expertise, productexpertise, product functionality, suitability,functionality, suitability, and contractorand contractor responsibility. Answerresponsibility. Answer

Yes.Yes.

55 5.05.0 YesYes Answer Yes to confirmAnswer Yes to confirm you have enteredyou have entered pricing for all items onpricing for all items on the Items tab. Anythe Items tab. Any conditions, exclusions,conditions, exclusions, or additional optionsor additional options may be included in anmay be included in an attachment with yourattachment with your quote submission.quote submission.

66 6.06.0 YesYes All quoted pricing mustAll quoted pricing must remain firm and validremain firm and valid for a minimum of 30for a minimum of 30 days following thedays following the quote due date. Answerquote due date. Answer

Yes to acknowledge.Yes to acknowledge.

77 7.07.0 YesYes State any exceptions toState any exceptions to the specifications,the specifications, terms, or conditions ofterms, or conditions of this solicitation. If none,this solicitation. If none, state None. Exceptionsstate None. Exceptions not stated in responsenot stated in response to this question mayto this question may not be considered.not be considered.

88 8.08.0 YesYes Is the offeror COBID-Is the offeror COBID-certified under ORScertified under ORS

200.055? If yes, state200.055? If yes, state your certificationyour certification number and type(s),number and type(s), including whetherincluding whether certified as an Oregoncertified as an Oregon

Small BusinessSmall Business

Enterprise (OSBE).Enterprise (OSBE).

OSBE status isOSBE status is considered in awardconsidered in award per OAR 125-246-per OAR 125-246-

0230(5)(d).0230(5)(d).

99 9.09.0 YesYes A service contract,A service contract, substantially in thesubstantially in the form of the attachedform of the attached sample contract, will besample contract, will be offered to the offeroroffered to the offeror whose quote will bestwhose quote will best serve the interests ofserve the interests of the Agency. Anythe Agency. Any exceptions taken to theexceptions taken to the terms may disqualify anterms may disqualify an offeror. Answer Yes toofferor. Answer Yes to acknowledge.acknowledge.

1010 10.010.0 YesYes Agency wishes to enterAgency wishes to enter into a contract for theinto a contract for the services described inservices described in the attached samplethe attached sample contract. The initialcontract. The initial term shall be 5 years,term shall be 5 years, with renewal optionswith renewal options up to 10 years. Answerup to 10 years. Answer

Yes to acknowledge.Yes to acknowledge.

1111 11.011.0 YesYes If Agency and theIf Agency and the selected offeror areselected offeror are unable to negotiateunable to negotiate mutually acceptablemutually acceptable terms and conditionsterms and conditions within a reasonablewithin a reasonable time period, Agencytime period, Agency may stop negotiationsmay stop negotiations and proceed with theand proceed with the next best quote, and sonext best quote, and so

on. Answer Yes toon. Answer Yes to

1212 12.012.0 YesYes Agency reserves theAgency reserves the right to requestright to request additional informationadditional information or an on-site or virtualor an on-site or virtual interview prior tointerview prior to award decision. Offeroraward decision. Offeror agrees to provide theagrees to provide the information orinformation or schedule the interviewschedule the interview within 3 days ofwithin 3 days of request. Answer Yes torequest. Answer Yes to

1313 13.013.0 YesYes Please list threePlease list three companies or agenciescompanies or agencies that you provide similarthat you provide similar services to.services to.

1414 14.014.0 YesYes Please include or attachPlease include or attach information about yourinformation about your company, experience,company, experience, and ability to provideand ability to provide the services requested.the services requested.

1515 15.015.0 YesYes Please note that thePlease note that the desired start date fordesired start date for services is 9/25/2026.services is 9/25/2026.

Provide when yourProvide when your company is available tocompany is available to start services, ifstart services, if awarded.awarded.

1616 16.016.0 YesYes If the pricing structureIf the pricing structure in this solicitation doesin this solicitation does not align well with hownot align well with how your company doesyour company does business, describe orbusiness, describe or attach an alternateattach an alternate proposed rateproposed rate structure.structure.

1717 17.017.0 YesYes Prior to award, thePrior to award, the apparent successfulapparent successful offeror must provideofferor must provide certificates of insurancecertificates of insurance meeting themeeting the requirements stated inrequirements stated in the attached samplethe attached sample contract. Answer Yes tocontract. Answer Yes to

Item InformationItem Information

Item # 1: ( 910 - 39 ) Item # 1: ( 910 - 39 ) Enter monthly rate for services from September 2026 through Septmeber 2031, including all services found in Exhibit A, Section 2.Enter monthly rate for services from September 2026 through Septmeber 2031, including all services found in Exhibit A, Section 2.

NIGP Code:NIGP Code: 910-39910-39

Janitorial and Custodial Services Janitorial and Custodial Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

60.060.0 MONTH - MonthMONTH - Month

Manufacturer:Manufacturer: Brand:Brand: Model:Model:

Make:Make: Packaging:Packaging:

Item # 2: ( 910 - 39 ) Item # 2: ( 910 - 39 ) Enter hourly rate for Exceptional Services as requested for 2026-2031.Enter hourly rate for Exceptional Services as requested for 2026-2031.

NIGP Code:NIGP Code: 910-39910-39

Janitorial and Custodial Services Janitorial and Custodial Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 HOUR/HOUR - Hour(s)HOUR/HOUR - Hour(s)

Item # 4: ( 910 - 39 ) Item # 4: ( 910 - 39 ) Enter hourly rate for Emergency Services as requested for 2026-2031.Enter hourly rate for Emergency Services as requested for 2026-2031.

NIGP Code:NIGP Code: 910-39910-39

Janitorial and Custodial Services Janitorial and Custodial Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 HOUR/HOUR - Hour(s)HOUR/HOUR - Hour(s)

Item # 5: ( 910 - 39 ) Item # 5: ( 910 - 39 ) Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners,Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed todeodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed to

Agency.Agency.

NIGP Code:NIGP Code: 910-39910-39

Janitorial and Custodial Services Janitorial and Custodial Services

QtyQty Unit CostUnit Cost UOMUOM Total Discount Amt.Total Discount Amt. Total CostTotal Cost

1.01.0 EA - EachEA - Each

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